Facilities & Life Safety Specialist, 40 HPW, Days

UMass Memorial Health•Fitchburg, MA

2d•$75,109 - $135,221

About The Position

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. This position administers and supports the facilities management program ensuring compliance with regulatory and The Joint Commission accreditation standards as well as the hospital’s space planning and project and departmental budgeting function for HealthAlliance-Clinton hospital. This position works in collaboration with Facilities Management and Public Safety Management. Administers the department’s purchasing expenditures from quotes through receipt, as well as administers budgets for engineering, grounds, plant operations and public safety. Works independently tracking and supplying data to management, as well as working in a team environment with input to department project plans.

Requirements

Bachelor’s degree in Facilities, Space Planning/Design, Project Management or related field
Minimum five (5) years of related job experience
Excellent communication, interpersonal and organizational skills
Proficient in MS Office, including Excel spreadsheets
Able to work independently in a team environment showing judgment and initiative to accomplish job duties
Able to work with others to resolve problems and address requests
Self-motivated and great time management and multi-tasking skills
Ability to prepare business reports, correspondence, guidelines, and procedure documentation
Able to read, write and speak clearly in English
Knowledge of preventative and corrective maintenance programs, facilities resource planning, managing the central utility plant, capital planning, master planning, capital project management

Nice To Haves

Knowledge of CAD software
Scheduling, budget management, and department administration experience

Responsibilities

Prepares comprehensive capital planning plans for management, including resources, schedules and budgets for construction and maintenance projects, and Public Safety plans. Monitors project plans, schedules, budgets and expenditures bringing concerns to Facility Management.
Assists department management in the development of Capital Projects budgets, and annual department operating budgets. Monitors and researches variances to budgets and reviews with department management. Assists in the processing of Capital Requests while working directly with Finance on the fiscal year’s capital budgets and cost center tracking.
Develops and maintains vendor relationships. Obtain bids for vendor services and service agreements following hospital policy. Works with legal on standard service agreements. Ensure vendor services are performed timely and properly bringing concerns to management. Reviews vendor invoices and tracks to budget plans.
Manages space program through maintaining and developing CAD plans for hospital and other locations as assigned. Develops conceptual layout plans and designs for planning purposes, as well as maintaining/updating architect floor plans as assigned. Maintains drawings and square footage reports ensuring project requirements, decisions and objectives are documented and are up to date.
Coordinates building space allocations requests/layouts as submitted for new hires, moves, department changes or new requirements. Serves as a member of the Space Committee providing research and recommendations for consideration by management. Schedules and coordinates programs for facility maintenance, repair, space allocation, renovation and/or remodeling.
Administers hospital furniture standards per designer specifications to ensure hospital furniture has consistency and balance within departments.
Maintains all associated documents and computer tracking systems for Joint Commission Statement of Conditions (SOC) and all improvements. Ensures accuracy and timeliness of documents and explains source documents as required. Collects documentation for the Joint Commission Environment of Care program.
Coordinates various mock surveys of Joint Commission and Life Safety regulations. Prioritizes follow-up items from these surveys to improve the environment.
Prepares various statistical, operating, safety, and financial reports used for planning and decision making. Responsible for accurate tracking and report generation for the timely completion of all improvements. Tracks, analyzes, and reports project, realty and departmental budgets and variances as needed. Creates and submits monthly reports related to work for the Realty Corporation, Capital projects and departmental spend. Provides additional analyzes as required.
Provides management reports and assists with scheduling, implementing, and tracking PM schedules within the Facilities Work Order System working with Facility Management. Adds new standards as warranted.