266 - Facilities Director

COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC•Buffalo, NY

27d•$63,000 - $65,000

About The Position

The Facilities manager will oversee the building and grounds maintenance for all agency locations. They are responsible for ensuring all CAO facilities are safe, up to code, and fully operational. The facilities manager will also be responsible for managing contractors, training and supervising employees, as well as working with third party vendors.

Requirements

Follows all company policies and procedures
Proficient reading all blueprints, including HVAC, electrical and plumbing schematics
Demonstrated success managing competing priorities, manages time efficiently
Self-motivated and self-directed
Experienced at compiling and following strict budgets
Accurate and precise attention to detail
Strong written and verbal communication skills
Assist team members when needed to accomplish team goals
Regularly able to physically stand, bend, squat, and lift to 40 pounds
Valid NYS driver’s license with clean driving record. Must be insurable for automobile driving.
Must be able to pass all NYS clearances, criminal and background checks pre-employment and on-going.
Must not be prohibited from being in areas with children or the elderly.
Microsoft office proficiency, especially with Excel and Outlook.
Ability to work with mathematical concepts such as fundamentals of plane and solid geometry and fractions to determine supply and materials requirements.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to read and interpret building floor plans and diagrams.
Ability to solve practical problems and deal with a variety of concrete variables in standardized situations.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Knowledge of local building codes and licensing requirements
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
High school diploma required with 5 years of progressive facilities and maintenance experience; or bachelor’s degree in engineering, facilities management, business management or related field (2 years progressive experience).
Strong commitment in maintaining confidentiality.
Must be able to lift to 25 lbs.
Physical examination record or pass physical examination by a CAO physician
Valid NYS Driver’s License and proof of motor vehicle insurance coverage
Completion of the following documents: CAO Employment application NYS SCR Clearance Form with acceptable clearance Criminal Record Certification and free of criminal convictions of crimes against children (misdemeanor or felony) Fingerprinting required. Release for Reference Checks
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.

Nice To Haves

Microsoft Project a plus.
Proficient in Microsoft Office Suite

Responsibilities

Maintains all building maintenance schedules and plans
Manages all vendor contracts, such as landlord/lessee requirements, janitorial, snow removal, landscaping, etc.
Ensures efficiency of all building systems
Maintains all required legal paperwork and documentation for 3rd party contractors, including, but not necessarily limited to certificates of insurance
Applies for energy grants as applicable
Coordinates site safety programs, including all surveillance cameras, monitors and backups as required.
Preparing operating reports and budgets
Ensuring all processes and compliance programs are met
Manages facilities planning seating charts/space allocation and signage
Prepares cost estimates for moves and equipment
Manages maintenance of grounds
Ensuring all utility systems are inspected and in accordance with regulations
Prepares RFP’s and bids; assists Business Office with contracts
Coordinates building security and maintenance services with outside vendors
Participates in accident investigations, completes reports and services areas of concern immediately
On call 24/7 for emergencies
Preparing and filing reports with government and regulatory authorities including environmental and building permits
Must present a professional image in conduct, attitude, and attire.
Satisfactory completion of mandatory training.
Additional duties as assigned.