Facilities Director

Jewish Community Center•Cherry Hill Township, NJ

About The Position

The Facilities Director is responsible for assisting with oversight of the JFED owned properties: Katz JCC, JCC Camps at Medford, 1721 JSB, JFCS Food Pantry, Family Counseling Center, Residential Housing complex, Jewish Day School and more. The Facilities Director shall administer all facets of property management to include supervision, planning, communication and coordination. Responsibilities include management of preventive maintenance, repairs, improvements, renovation, optimal presentation of all buildings and grounds. This position will supervise staff engaged in facility maintenance and partner with outside vendors and contractors to ensure the optimal daily operation of all Jewish Federation owned facilities.

Requirements

Bachelor’s degree in facility management, business, information management, or engineering
5 or more years’ professional experience in facilities management, construction, operations, or a related field
5 or more years of supervisory experience
5 or more facilities-related educational or experience related designation: International Facility Management Association (IFMA), Certified Facility Manager (CFM), Certified Energy Manager (CEM) or equivalent.
Ability to manage multiple projects in a timely manner
Ability to work with others (staff, vendors, contractors, public etc)
Ability to work on projects as they come up, and on short notice.
Knowledge of environmental and safety rules, regulations and policies
Ability to work effectively with internal and external contacts
Ability to work with a diverse group of people at all levels in the organization
Proficiency in Microsoft Office
Excellent oral and written communications skills
Excellent decision-making skills
Excellent organizational and troubleshooting skills

Responsibilities

Managing the daily operation of JFED properties and facilities
Reviewing and implementing facility procedures to ensure efficiency
Providing direct oversight for facility related service contracts / vendors / facility manager in the areas of landscaping, snow removal, custodial, plumbing, electrical, mechanical, pest control, fire, safety, work order management system, etc.
Delegating cleaning and maintenance tasks to team members
Monitoring the safety and cleanliness of interior and exterior areas, such as gymnasium, offices, program areas, parking lots, and outdoor recreation spaces
Using or introducing appropriate facilities operations module: computerized maintenance management system (CMMS) to make daily work assignments and upkeep of facilities and program needs more efficient
Developing a system to track open projects through completion
Providing project status reports: inspection, approved repairs, renovations
Conducting regular facility inspections to ensure compliance, safety and cleaning standards are met
Coordinating inspections with insurance providers, fire department, and health & safety officials. Working closely with state and local agencies on all requirements for renovations and new construction: fire code requirement, elevator, boiler inspections, backflow preventer certifications, etc.
Conducting regular inspections of the property to assess any needed repairs and maintenance
Managing inventory by assessing facilities and equipment conditions
Helping determine when deficiencies are not within internal capabilities and when to contract outside support
Developing and coordinating written proposals, and other purchasing service contract agreements for the facility
Participating in short- and long-term budget development, identify facility and operations related expenses, and equipment needs for the agency to succeed at all properties.
Risk Management - Identifying possible changes / improvements to construction standards for new construction or renovation projects. Communicating findings in a timely manner
Traveling periodically to multiple agency locations for meetings, property inspections, and coordination activities
Serving as an essential employee for emergency operations affecting JFED operations. Partnering with JFED / municipal security and safety personnel as needed
Collaborating with COO / CEO and related design and construction project personnel on construction/renovation projects for JFED facilities. Performing inspections with the owner, architect, contractors and attending project meetings
Collaborating and reviewing written proposals for the building, ground maintenance service contracts, and other maintenance services such as: HVAC, custodial, elevators, pest control and life safety equipment
Collaborating with the JFED security to ensure the overall safety of facilities, members and staff
Collaborating with the COO / agency executive directors to coordinate the short- and long-term range facility improvement goals and projects.
Supervising, mentoring and coaching departmental staff
Ensuring compliance with locality-specific legal standards and safety regulations
Identifying staffing needs to support the workload
Managing complaints and overall customer service issues in a professional manner
Supporting staff using the JFED fundamentals