Director, Facilities

BioMed Realty•Newark, CA

4d•$164,000 - $204,000

About The Position

Provide facilities management oversight of a regional property portfolio of life science research buildings. Position will include: direct responsibility for maintaining equipment and building systems throughout critical lab spaces; collaboration with property management counterparts on all aspects of building and tenant operations; and supervision/management of regional facilities management team. Key Duties and Responsibilities Assess physical condition of properties and implement BMR preventative maintenance and improvement programs to maximize the value of company assets. Manage contractors and service providers responsible for regular building and equipment preventative and corrective maintenance. Including 3rd party engineering staff, ensuring adherence to contractual terms and key performance indicators. Scope and oversee facilities projects, select vendors and secure bids on approved, operating and capital budget items that pertain to building equipment/systems, maintenance, engineering and tenant services. Closely collaborate with property management to support tenant operations, with a focus on alignment and communication across internal and external partners. Foster a culture of collaboration, accountability, and high performance. Ensure completion of work in accordance with industry best practices and in compliance with safety regulations and building codes. Ensure all policies and procedures are communicated effectively and adopted by team members. Identify process improvements, be solution-oriented, and drive change management. Oversee Building Management Systems (BMS) at landlord-managed properties and ensure BMR standards are followed to provide the highest levels of building system reliability and efficiency. Oversee technical work orders and assignments managed by the centralized BMR Computer Maintenance Management System (CMMS) at assigned properties. Periodically review regional engineering labor models, cost allocations, and scopes of work. Implement and maintain BMR asset protection programs throughout assigned portfolio. Independently lead coordination of planned utility/building system shutdowns and emergency responses to unplanned events. Oversee preparation and filing of periodic reports required by government/regulatory authorities, including operational/environmental permits (air, water, waste, pressure tanks) and utility consumption/benchmarking submissions. Perform Asbestos Program Manager (APM) duties for buildings with Asbestos Operations & Maintenance Plans. Review and approve vendor and utility invoices for cost, allocation, account coding, amount and completion and construction work performed by contractors. Collaborate on the creation and oversight of the budget, ensuring cost-effective resource allocation while maintaining high levels of service and compliance. Manage capital and operational expenditures, identifying opportunities for cost-saving initiatives. Participate in design and construction of development projects by reviewing drawings, attending meetings and providing feedback to ensure constructability and operational readiness. Review and assess existing lease language to ensure tenants and landlord are operating in accordance with terms. Assist with the review and development of new leases to uphold standards and minimize risks. Participate in the acquisition/disposition/due diligence process of properties located in the region and in target markets. Lead the management and optimization of the site’s hosted solar energy project Work across BioMed Realty functions to achieve corporate goals.

Requirements

BA/BS in engineering, architecture, facilities management or related technical field required. Additional MBA degree preferred.
Ten plus years progressive facilities management, construction and/or design experience. Preferably in life science or laboratory facilities properties.
Mechanical, electrical, plumbing, and other technical building system expertise. Preferably including start-up and commissioning of new systems.
Experience managing, building or designing critical building environments such as laboratories, manufacturing, and vivarium spaces.
Demonstrated ability to hire, train, develop, coach, manage, reward and lead multiple direct reports and oversee the teams’ assigned properties. Ability to teach, train and mentor other members of the facilities department as necessary.
Technical education and hands-on-experience in some or all of the following disciplines: HVAC design and engineering, electrical design and engineering, plumbing design and engineering, and other building support systems including but not limited to fire/life safety systems and security.
Proven experience with sustainability and energy conservation programs in commercial or institutional buildings required, with CEM or LEED accreditation desirable.
Computer literate including proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Project, AutoCad, CMMS, and BAS.
Ability to read and understand building plans and specifications.
Strong customer service focus and ability to develop and maintain effective working relationships with regulatory agencies, vendors, contractors, tenants and employees.
Excellent verbal and written communication skills and ability to communicate in a clear concise manner.
Leadership of facilities-related financial planning and project execution, including operating and capital budgets, managing expenditures, and identifying cost-saving opportunities—while maintaining quality, compliance, and operational excellence.
Organized, task and detail-oriented and able to work in a fast-paced, team-oriented environment with multiple deadlines.
Must be flexible to travel on occasion.
Must be flexible to work weekends and after hours as necessary for any building related issues or shutdowns.
Manage portfolio energy data for: GRESB, ESPM, energy disclosures, energy models, utility allocations, and energy projects.
Strong interpersonal skills to establish trust, influence, collaborate and work effectively across departments within BioMed.

Responsibilities

Assess physical condition of properties and implement BMR preventative maintenance and improvement programs to maximize the value of company assets.
Manage contractors and service providers responsible for regular building and equipment preventative and corrective maintenance. Including 3rd party engineering staff, ensuring adherence to contractual terms and key performance indicators.
Scope and oversee facilities projects, select vendors and secure bids on approved, operating and capital budget items that pertain to building equipment/systems, maintenance, engineering and tenant services.
Closely collaborate with property management to support tenant operations, with a focus on alignment and communication across internal and external partners.
Foster a culture of collaboration, accountability, and high performance.
Ensure completion of work in accordance with industry best practices and in compliance with safety regulations and building codes.
Ensure all policies and procedures are communicated effectively and adopted by team members. Identify process improvements, be solution-oriented, and drive change management.
Oversee Building Management Systems (BMS) at landlord-managed properties and ensure BMR standards are followed to provide the highest levels of building system reliability and efficiency.
Oversee technical work orders and assignments managed by the centralized BMR Computer Maintenance Management System (CMMS) at assigned properties.
Periodically review regional engineering labor models, cost allocations, and scopes of work.
Implement and maintain BMR asset protection programs throughout assigned portfolio.
Independently lead coordination of planned utility/building system shutdowns and emergency responses to unplanned events.
Oversee preparation and filing of periodic reports required by government/regulatory authorities, including operational/environmental permits (air, water, waste, pressure tanks) and utility consumption/benchmarking submissions.
Perform Asbestos Program Manager (APM) duties for buildings with Asbestos Operations & Maintenance Plans.
Review and approve vendor and utility invoices for cost, allocation, account coding, amount and completion and construction work performed by contractors.
Collaborate on the creation and oversight of the budget, ensuring cost-effective resource allocation while maintaining high levels of service and compliance. Manage capital and operational expenditures, identifying opportunities for cost-saving initiatives.
Participate in design and construction of development projects by reviewing drawings, attending meetings and providing feedback to ensure constructability and operational readiness.
Review and assess existing lease language to ensure tenants and landlord are operating in accordance with terms. Assist with the review and development of new leases to uphold standards and minimize risks.
Participate in the acquisition/disposition/due diligence process of properties located in the region and in target markets.
Lead the management and optimization of the site’s hosted solar energy project
Work across BioMed Realty functions to achieve corporate goals.