Facilities Coordinator

JLL•Apex, NC

1d•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested. What your day-to-day will look like: Assist Facility Management Team with tactical planning and provide facility-specific support to project management teams Manage facility management tasks with emphasis on GMP (Good Manufacturing Practices) compliance monitoring Coordinate maintenance activities within GMP-controlled environments and provide continuous monitoring of facility for environmental conditions, cleanliness standards, and regulatory compliance Manage vendor relationships for soft services including pest control, cleaning, landscaping, waste management, and catering services, ensuring compliance with GMP standards and documentation requirements Coordinate with property managers on routine operations, procurement of supplies and services, and escort vendors while ensuring adherence to safety protocols Perform vehicle and equipment logistics coordination and act as interface with clients, visitors and guests Monitor and maintain CMMS (Computerized Maintenance Management System) data entry and work order management Provide direction to vendors, facilities staff and service providers to ensure excellent coordination with minimal disruption

Requirements

2+ years of experience with Facility or Property Administration, preferably in GMP or regulated environments
Experience with vendor management, particularly in soft services such as pest control, cleaning, and landscaping
Knowledge of GMP principles and regulatory compliance requirements
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Experience with CMMS platforms and maintenance management systems
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Understanding of property management operations and vendor procurement processes

Responsibilities

Provide general overall FM services including continuous monitoring of facility
Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested
Assist Facility Management Team with tactical planning and provide facility-specific support to project management teams
Manage facility management tasks with emphasis on GMP (Good Manufacturing Practices) compliance monitoring
Coordinate maintenance activities within GMP-controlled environments and provide continuous monitoring of facility for environmental conditions, cleanliness standards, and regulatory compliance
Manage vendor relationships for soft services including pest control, cleaning, landscaping, waste management, and catering services, ensuring compliance with GMP standards and documentation requirements
Coordinate with property managers on routine operations, procurement of supplies and services, and escort vendors while ensuring adherence to safety protocols
Perform vehicle and equipment logistics coordination and act as interface with clients, visitors and guests
Monitor and maintain CMMS (Computerized Maintenance Management System) data entry and work order management
Provide direction to vendors, facilities staff and service providers to ensure excellent coordination with minimal disruption