Facilities Coordinator

PANTANO CHRISTIAN CHURCH•Tucson, AZ

8d•$17 - $18•Onsite

About The Position

The Facilities Coordinator effectively utilizes organizational, communication and collaboration skills to assist and support the Facilities Team.

Requirements

Actively engaged at Pantano Christian Church
Excellent verbal and written communication skills
Office-related computer skills, including experience with common office software/programs and online applications
Ability to effectively utilize online communication, email and calendar tools
Ability to work productively without direct supervision
Ability to work well and collaborate with team members, volunteers, and other staff

Nice To Haves

Experience with Mac and macOS a plus
Experience with Google Drive a plus
Experience with Microsoft Office Word and Excel a plus

Responsibilities

Manage Google calendars and schedule activities for the director, for maintenance personnel
Update the Facilities Impressions team calendar, track team availability and callouts
Schedule appointments and team events
Assist with Facilities Impressions Team organization
Update the FIT workers' shift checklist and other regular cleaning schedule documents
Schedule tasks for FIT workers, and assist with new hire training documentation and tracking
Schedule deep cleaning projects and communicate any campus cleaning schedule tasks
Assist with scheduling for upcoming events via the PCO Calendar
Attend team meetings, complete/distribute meeting agendas, and perform follow-up activities as requested or needed
Assist with maintenance and project management
Maintain and update FMX ticketing database, including ticket and vendor management
Monitor planned maintenance activities on FMX and schedule reminders
Track the Slack application for immediate materials or maintenance requests and assign them to appropriate personnel
Assist with vehicle management
Oversee and track the vehicle scheduling process in PCO and create FMX tasks for vehicle maintenance.
Manage the vehicle driver approval process.
Manage key distribution processes
Update and distribute key forms, update keyholder lists, and maintain and distribute campus key policy and procedure documents, as needed.
Process key requests and returns
Organize Facilities keys
Manage documentation
Collaborate with the Facilities team and Security team to manage and update the emergency process manual
Maintain padlock combination list (update combinations yearly)
Maintain Safety Data Sheet (SDS) records
Maintain Standard OperatingProcedure (SOP) manuals
Assist with maps and default room set-up changes, as needed
Manage Facilities Difference Maker (volunteer) processes
Process potential Facilities Difference Makers through the appropriate workflow for onboarding
Organize Facilities Difference Maker team in PCO Services
Assist with Difference Maker appreciation and events
Attend weekly 1:1, team and staff meetings, including retreats
Adhere to all church policies and procedures as well as ensure that staff and volunteers comply with guidelines for ministry
Complete purchase orders and check request forms for facilities, maintenance, and security teams.
Create community service processes and forms
Work assigned duties during “All Hands On Deck” events such as Christmas and Easter services
Other duties as assigned