Facilities Coordinator

Sage Dental•Boca Raton, FL

1d•Onsite

About The Position

Sage Dental Management is a leading, rapidly growing Dental Service Organization (DSO) committed to innovation, excellence, and patient-centered care. Overview The Facilities Coordinator will be responsible for the management of contractors and vendors in facilities. Following the facilities budget, this role will review quotes, bids, maintain the upkeep of work orders, and schedule the completion of repairs around patient schedules per office need. This is not a remote position - it is based at our Support Center in beautiful Boca Raton, FL.

Requirements

3+ years’ experience in a comparable role.
High school diploma or equivalent required.
Ability to read / interpret construction drawings, service level agreements, contracts, material specifications, governing regulations, codes, and technical manuals.
Possess strong attention to detail and the ability to successfully solve complex problems.
Effectively multitask while staying organized.
Critical thinking, ability to organize, prioritize and manage multiple projects with overlapping deadlines.
Capacity to work independently or within a team environment, follow direction, trouble shoot and meet goals and objectives.
Strong communication and negotiating skills.
Must be able to travel periodically (10% travel) to perform site assessments and assess prioritization needs.

Nice To Haves

Bachelor's degree preferred (not required)
Multi-unit or multi-location facility management experience is preferred (not required).

Responsibilities

Professionally represent Sage Dental with all outside interfaces, as well as the ability to work with all levels of the organization, including maintaining strong relationships with internal stakeholders
Monitor, take ownership of, or respond to the day-to-day facility management and maintenance of multiple locations of Sage Dental utilizing the facilities department ticketing system.
Authority to make daily decisions to best serve the needs of the business, within budget.
Oversee contractors and vendors to resolve repair and maintenance issues at Sage Dental facilities.
Respond promptly and follow up consistently to support overall success and workflow efficiency.
Vendor and supplier selection, relationship management, and assessment of cost, level of service availability, to efficiently serve the needs of the business.
Independently manage small capex remodels, minor remodel work, painting jobs and other miscellaneous improvements.
Qualify the scope, means, methods, schedule, etc. to ensure the needs of the business are met and with a proper plan to implement the facilities plan of Sage Dental locations.
Ownership of repairs or maintenance of the support center (corporate office).
Manage, or take ownership of support center corporate services for facilities and replenishment vendors.
Adherence to Sage Dentals standards for replacement design and branding image elements.
Subcontractor appropriation and the ability to pivot to other vendors as needed.
Evaluate and monitor contractors, vendors, and suppliers and ensure they are performing up to Sage’s standards.
Work with the facilities management leadership team to ensure materials/services are obtained at competitive rates.
Approve and verify accuracy of facility invoices submitted by contractors, vendors, and suppliers.
Maintain and monitor any preventative maintenance programs relating to recurring services.
Invoice reconciliation, review, and approval of vendor pay requests.
Visit offices/sites when required to evaluate work under construction, punch lists, and/or issues negatively impacting practice operations.
Additional duties as needed