Facilities Coordinator (Part Time)

SpyCloud•Austin, TX

6h•Onsite

About The Position

SpyCloud is on a mission to make the internet a safer place by disrupting the criminal underground, thwarting cyberattacks and protecting over 4 billion accounts worldwide. As a leading innovator in cybersecurity and identity threat protection, SpyCloud is seeking a Facilities Coordinator to support the daily operations of its Austin headquarters. This highly organized and proactive individual will be crucial in maintaining a productive, safe, and well-functioning work environment that aligns with SpyCloud's fast-paced and mission-driven culture. This role is ideal for someone who thrives in a dynamic environment, is detail-oriented, and enjoys being the go-to person for office logistics and employee support. SpyCloud transforms recaptured darknet data to disrupt cybercrime, leveraging advanced analytics and AI to prevent various cyber threats. Headquartered in Austin, TX, SpyCloud is home to more than 200 cybersecurity experts dedicated to protecting businesses and consumers.

Requirements

1-2+ years of experience in a facilities, office management, or operations support role
Strong organizational and multitasking skills with attention to detail
Excellent communication and problem-solving abilities
Proficiency with basic office software (Microsoft 365, Google Workspace); experience with facilities or ticketing tools a plus
Ability to lift 25–30 lbs and manage physically active tasks (e.g., moving office equipment)
A customer-service mindset and a proactive approach to solving workplace issues
Experience in a fast-paced tech or startup environment preferred

Nice To Haves

Comfort operating in ambiguity; our threat landscape changes daily, and so might your to-do list
A sixth sense for when the coffee supply is about to run critically low — we consider this a security threat
A reputation for being the person colleagues turn to before they even file a request

Responsibilities

Serve as a point of contact for all office-related matters including repairs, vendors, supplies, and space planning
Coordinate cleaning and maintenance to ensure a clean and welcoming environment
Maintain and stock inventory of office supplies, kitchen items (daily), and other workplace essentials
Manage office lunch programs, employee milestones and birthday gift ordering, and new hire and anniversary swag
Assist in onboarding process for new hires (first day email, office tour, swag box)
Assist in space planning and office moves as the company grows
Support employee desk assignments and seating arrangements in a hybrid remote/in person environment
Manage incoming and outgoing mail, shipping logistics, and package deliveries
Liaise with building management and third-party vendors to ensure timely and cost-effective service delivery
Track facilities-related expenses, issue purchase orders, and support budgeting processes
Enforce office safety procedures and lead initiatives to maintain compliance with local regulations
Support emergency preparedness protocols, including fire drills and first aid station upkeep
Partner with HR and other departments to help plan company events, employee engagement initiatives, and on-site gatherings
Ensure the workplace reflects SpyCloud’s values and is a positive, inclusive space