Facilities Coordinator

JLL•Rosemead, CA

4d•Hybrid

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facility Coordinator – JLL What this job involves: This Facility Coordinator position serves as a vital operational link between property management, facility operations, and client services. As part of JLL's facility management team, you'll provide comprehensive support in managing day-to-day property operations, coordinating vendor services, and ensuring seamless facility performance. Your role directly contributes to JLL's commitment to delivering exceptional workplace experiences by maintaining operational excellence, fostering strong client relationships, and supporting the tactical execution of facility management objectives. This hands-on position offers the opportunity to develop broad facility management expertise while making a tangible impact on daily operations.

Requirements

2+ years of experience in Facility or Property Administration.
High school diploma or GED.
Proficiency in Microsoft Excel with the ability to customize administrative reports and manage data effectively.
Superior customer service skills with a client-focused orientation.
Strong written and verbal communication skills to interact professionally with clients, vendors, and team members.

Nice To Haves

Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook) and other relevant business applications.
Demonstrated ability to plan and manage work effectively under time constraints.
Strong multitasking capabilities with the ability to work independently without direct supervision.
Excellent organizational skills with a collaborative working style.
Experience using Computerized Maintenance Management Systems (CMMS) for work order tracking and facility management.

Responsibilities

Provide continuous monitoring of facility operations and deliver general facility management services to maintain optimal building performance.
Work collaboratively with property managers and the facility management team to execute routine property operations, including procurement of supplies and services.
Manage and maintain facility management tasks assigned through the CMMS system or other communication channels, ensuring timely completion and appropriate follow-up.
Coordinate maintenance activities and scheduling while escorting vendors and service providers to ensure excellent execution of work with minimal disruption to the client environment.
Support meetings, conference room reservations, and special events for clients and JLL while serving as a professional interface with visitors and guests.
Perform vehicle and equipment logistics and provide direction to vendors, facilities staff, and service providers as needed.
Assist the facility management team with tactical planning initiatives and contribute to achieving team goals and objectives.