Facilities Coordinator

Gesher Human Services•Southfield, MI

About The Position

The Facility Coordinator is responsible for fleet and facility operations to ensure proper ongoing cleanliness, safety, maintenance, and repairs and will work on assigned facility requests, as an integral member of the Property Management team.

Requirements

High School diploma required.
Minimum three years related experience in maintenance, repair, and upkeep of facilities and equipment.
Math, reading, and writing skills sufficient to perform essential duties are required.
A general understanding of building maintenance, grounds maintenance, fleet management, key and security system management is required.
Strong organizational skills, attention to detail, a commitment to safety, and the ability to manage multiple projects and priorities are essential.
Interpersonal skills sufficient to interact with tenants, landlords, vendors, staff, and public required.
Computer experience with Microsoft Excel and Word required.
Driving record must meet safe driving standards as established by Agency’s insurance carrier and a valid Michigan driver’s license is required.

Responsibilities

Monitor facility operations to insure proper ongoing cleanliness, safety, and general maintenance.
Perform periodic facility safety inspections and fire extinguisher inspections. Accompany health and safety auditors, fire inspection contractors, and building inspectors throughout the facilities.
Ensure appropriate maintenance and repair of agency vehicles is completed. Track mileage and vehicle use and make recommendations to maximize fleet utilization with department managers. Maintain files of vehicle condition to assist in replacement planning.
Conduct monthly inspections of fleet fire extinguishers and safety kits. Coordinate annual inspection of fire extinguishers with vendor. Perform occasional bed bug treatment of vehicles if necessary. Implement annual training for all supervisors
Monitor performance of contractual services including janitorial services, landscaping and snow removal, carpet cleaners, window cleaners, pest treatment including scheduling of bed bug dog, vending machine operators, horticulturists, locksmiths, refuse disposal, document recycling and shredding, etc. Communicate with Property Manager as appropriate regarding performance and adequacy of contractual services.
Lead in coordinating the assembly and relocation of furniture and fixtures for multiple sites. Transport boxes of agency documents to Frank building basement.
Maintain relations with tenants in lease arrangements.
Review facilities for unsafe conditions and address or coordinate necessary corrections. Clear snow and salt walkways of buildings as needed.
Assist in the development and maintenance of Standard Operating Procedures (SOP) for facility/safety related issues. Document procedures for critical job functions.
Ensure proper closing and securing of facilities. Maintain computer-based access badge entry and parking FOB system and camera surveillance systems. Maintain agency physical key system including doors, file cabinets, and desks. Distribute replacement batteries for agency equipment and devices. First Responder to all fire and burglar alarm calls including after- hours emergencies.
Maintain facility square footage allocations and agency office nameplate system
Assist in coordination of safety drills for all facilities.
Work with janitorial and training crews to update MSDS inventory lists at assigned locations.
Respond to requests from staff for hot cleanup requests, meeting set-ups, small furniture moves, picture hanging. Some spackle, priming, painting requests as well.
Serve on Agency committee(s) as appointed.
Install and inspect smoke alarm devices and carbon monoxide detectors within the residential home portfolio. Coordinate annual inspection of residential home fire extinguishers with vendor.