Facilities Coordinator

Garden State Tile Distributors•Wall Township, NJ

2h•$55,000 - $60,000•Onsite

About The Position

Garden State Tile is currently seeking an exceptional Facilities Coordinator to join our TEAM! As a Facilities Coordinator , you are responsible for ensuring physical workspace runs smoothly by managing contracts, maintenance, repairs, vendors, supplies, and safety, and payment disbursements. Full responsibility as the contact for all facility-related issues including but not limited to office equipment, IT equipment, vehicle fleet, warehouse equipment, packaging supplies, and vendor scheduling. Minimum 3 to 5 years experience in facilities coordination required. This position is an administrative position for a self motivated individual possessing strong organizational skills, microsoft office skills scheduling skills, strong communication skills, and exceptional follow through. The position is a 5 day in office position, based in the corporate office but will require travel to other locations as needed. The current office hours are 5 days a week, 8:00 am to 5:00 pm Monday through Friday with flexible scheduling available. This position offers a competitive base salary range of $55,000 to $60,000 per year. Garden State Tile’s Corporate Office is conveniently located on Wyckoff Road off Route 34 in Wall Township, New Jersey. The Corporate Office houses the Garden State Tile's meticulous, dedicated corporate team in the areas of finance, human resources, purchasing, treasury, and marketing departments that support the company's organizational objectives for its 16 locations and outside sales team in providing quality ceramic, porcelain, glass and stone products to dealers, architects, designers, and residential customers.

Requirements

Minimum 3 to 5 years experience in facilities coordination required.
This position is an administrative position for a self motivated individual possessing strong organizational skills, microsoft office skills scheduling skills, strong communication skills, and exceptional follow through.

Responsibilities

Ensuring quality control management for the maintenance, and repairs for facilities, office equipment, IT equipment, vehicle fleet and warehouse equipment, including forklifts, reach trucks, racks, and packaging supplies.
Communicating, documenting, and coordinating between contractors, vendors, and landlords for facility, equipment, IT and automotive fleet for repairs and insurance matters.
Acts as a liaison between management, team members, and any outside contractors and service providers as needed to meet needs and resolve issues.
Drafts and implements preventive maintenance schedules for buildings and equipment.
Prepares bid specifications and proposals for contracts for procurement of equipment and services including tracking, and analyzing annual service agreement vendors including pm, safety services, utilities, waste disposal, snow plowing, lawn care.
Review contract terms are correct, evaluates and monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations, arbitrate 0nk claims or complaints occurring in performance of contracts.
Review, approval, disbursements of payments for facilities related items.
Review utilities consumption and strive to minimize costs
Be self-motivated and results-driven and be able to work independently and as part of a team.
Strong, effective, and constructive problem-solving skills, organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Problem-solving and decision-making within timeline and urgency.
Travel as needed to facilities to ensure facility related needs, safety, and compliance are addressed.

Benefits

Medical Benefits
Dental Benefits
Vision Benefits
Teladoc Benefits
ID Protection Benefits
Company Paid Life Insurance
Voluntary Benefits including life insurance, disability, accident, and critical illness
Flexible Spending Plan
Company matching 401k and ROTH Plans
Competitive PTO schedule
Paid Holidays
Philanthropy Program including donation matching and/or paid volunteer time off
Employee Discounts
Wellness Programs