Facilities Coordinator

HumanGood • Des Moines, WA

2d • $23 - $30

About The Position

We’re looking for a sharp, energetic, and well-organized person to join our
Facilities team as Coordinator. This role is perfect for someone who loves being
the friendly and helpful voice that keeps things running smoothly with outside
vendors and our team, while building great relationships with our residents, and
their families.

A big part of your day will involve working directly with repairmen, remodelers,
groundskeepers, and other outside vendors — scheduling work, coordinating
access, managing timelines, and making sure projects get done right. You’ll be
the key point of contact who keeps everything running smoothly between our
internal team and the vendors we rely on.

Responsibilities

• Works closely with the Director, Maintenance Supervisor, Housekeeping Supervisor, and other team members to resolve facility problems efficiently
• Assigns work orders to appropriate team members and follows-up as needed to ensure closure; attends daily morning huddle to ensure assignments and priorities are clear
• Coordinates apartment renovation work with Maintenance team members and outside vendors
• Codes all invoices for payment
• Manages building access cards for team members
• Takes the lead for managing service with our cable service provider; assists residents with troubleshooting simple TV problems
• Responsible for issuing, tracking and creating reports of the maintenance work order system
• Answers all incoming calls in a professional manner using a telephone console; locates individuals, takes messages as necessary; may receive/transmit fax messages
• Greets and gives directions or information to residents, personnel, visitors, guests and vendors as needed
• Performs filing and general clerical duties; may type correspondence, reports and/or other assignments as directed by Director of Buildings & Grounds
• Maintains current data in our apartment / work order database (WorxHub)
• Works with property management company to manage rental properties when needed
• Maintains current contact data in our emergency communications app
• Prepares and distributes reports and material required for meetings as needed
• Keeps Director informed of all issues and concerns of residents, families or staff
• Orders office supplies and other department supplies as needed
• Maintains and updates files and reference materials
• Notifies Security of any problems or concerns
• Relays messages via two-way radio and pager system

Benefits

• 20 days of paid time off, plus 7 company holidays (increases with years of service)
• 401(k) with up to 4% employer match and no waiting on funds to vest
• Health, Dental and Vision Plans- start the 1st of the month following your start date
• $25+tax per line Cell Phone Plan
• Tuition Reimbursement
• 5-star employer-paid employee assistance program
• Medical benefits start the 1st of the month following your start date
• Matching 401(k) with up to 4% employer match and no waiting on funds to vest

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees