Facilities Coordinator

JLL•St. Louis, MO

1d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Summary We are seeking a dedicated Facilities Coordinator to join our team. This role serves as a key support position within our facilities management team, directly responsible for building initiatives under the guidance of the Facilities Manager. They will ensure exceptional client and user satisfaction through the implementation and execution of comprehensive facility management programs, while serving as a critical liaison between various stakeholders including JLL personnel, clients, vendors, and contractors. This position will also have responsibility for performing Mail Services through the building.

Requirements

Associate/Technical degree or equivalent combination of education and experience (preferred)
Valid Driver's License required
Working knowledge of facility systems including HVAC, electrical, plumbing, fire/life/safety systems, BMS, water treatment
Computer proficiency with MS Office Suite (Excel, Word, PowerPoint, Outlook), Tableau, Computerized Maintenance Management System (CMMS), SharePoint
Knowledge of applicable financial and accounting principles as they apply to commercial property management
Self-starter with strong self-direction capabilities
Outstanding communication, presentation, and analytical skills
Ability to read, analyze, and interpret technical documents
Strong leadership skills and exceptional customer service orientation
Excellent interpersonal skills for interaction with associates, clients, and vendors
Ability to comprehend and interpret instructions, correspondence, and memos
Capability to respond professionally to inquiries and complaints from various stakeholders
Ability to obtain security background clearance
Ability to lift 50 pounds
Capability to work on-site full-time
Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Facility Operations Management Coordinate with on-site teams and contractors to ensure superior customer service delivery
Request proposals, schedule, and inspect all maintenance and repairs from vendors and contractors
Collaborate with Facilities Manager in developing and managing annual operating budgets
Conduct regular property tours and inspections to maintain facility standards
Shipping & Receiving Operations Directly responsible for daily operation of all site shipping and receiving activities
Properly handle client inventory, package materials for shipment, and track deliveries through completion
Sort and collate incoming mail and packages
Distribute mail to appropriate departments or individuals
Process outgoing shipments using various carriers (FedEx, UPS, DHL, USPS)
Operate postage meters and ensure correct postage application
Manage returned or incorrect mail and resolve related issues
Record and handle registered mail according to established protocols
Administrative & Financial Management Review proposals for repair and maintenance work in accordance with JLL and client procurement policies and operating budgets
Manage the complete work order process from creation through reporting
Create and edit monthly reports covering work orders, budgets, initiatives, and projects
Serve as liaison with vendor partner services
Client Relations & Support Establish and maintain working relationships with clients and contractors to ensure building services meet occupant satisfaction standards
Vehicle & Additional Responsibilities Operate client-owned vehicles safely and legally, including managing vehicle maintenance/repairs and fuel management
Complete other duties as assigned by management