Facilities Coordinator

STR • Woburn, MA

2d • $60,000 - $75,000 • Onsite

About The Position

STR is seeking a highly motivated Facilities Coordinator to support our Woburn office. This role is essential in ensuring smooth day-to-day operations, particularly in vendor management, project coordination and general facilities operations. You will join a team of dedicated, creative, and collaborative professionals and have opportunities to expand your organizational, interpersonal, and leadership skills in a dynamic environment.

Requirements

• HS diploma and 3-4 years of experience in facilities, office management or related field preferred.
• Ability to obtain security clearance required.
• Experience with vendor management, service oversight, and contractor coordination.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio) and other standard applications.
• Strong interpersonal skills; able to interact professionally with colleagues at all levels and with external partners.
• Highly organized, detail-oriented, and adaptable in a fast-paced environment.
• Self-motivated, collaborative, and able to exercise good judgment.
• Strong written and verbal communication skills.
• Enthusiasm for learning, growth, and taking on new responsibilities.

Nice To Haves

• Some experience in AutoCAD preferred.

Responsibilities

• Coordinate and support ongoing facilities design and improvement projects, including kitchen redesigns, supply station updates, conference room refreshes, and shared-space enhancements. Assist with CAD drawings, scopes of work, vendor coordination, and material/finish selections.
• Coordinate and manage Facilities vendor relationships and associated tasks, including catering deliveries, kitchen equipment service calls, day porter oversight, furniture vendors, and more.
• Escort vendors into lab spaces as needed while ensuring safety and compliance.
• Provide support for facilities service requests and maintenance calls.
• Maintain and organize office supply stations, kitchen consumables and snack & beverage offerings, and ensure consistency and availability across all floors and between buildings.
• Ensure the workplace is safe, well-maintained, and comfortable for employees.
• Recommend process improvements to enhance efficiency and effectiveness.
• Collaborate and communicate effectively with other STR sites.
• Assist with scheduling and coordinating maintenance activities as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees