Facilities & Construction Project Manager

HighFive Healthcare•Birmingham, AL

About The Position

The Facilities & Construction Project Manager supports the Director of Facilities in managing capital improvement projects and day-to-day facility operations across HighFive's endodontic and oral surgery practices in 10 states. This role requires someone with a construction or maintenance background who understands how projects are planned and executed — from developing scopes of work and coordinating vendors to managing budgets and keeping projects on schedule. Capital Project Responsibilities Coordinate and manage execution of capital improvement projects across HighFive practices as part of the annual capital plan. Develop scopes of work, establish project schedules, and drive projects from planning through completion. Request and evaluate vendor quotes; confirm pricing aligns with approved budgets. Issue purchase orders and assist with contract execution for approved projects. Track project budgets and reconcile estimated costs to actual expenses. Maintain clear communication with Regional Directors, Practice Managers, Procurement, Finance, and the Director of Facilities on project status. Assist in reviewing architectural, MEP, and construction drawings. Repairs & Maintenance Own day-to-day repair and maintenance requests from practices — facility issues, dental equipment repairs, and other operational needs. Coordinate vendors and contractors to resolve issues quickly and effectively. Review maintenance requests and obtain necessary approvals from Finance and/or the Director of Facilities. Help build and maintain preventative maintenance schedules and tracking systems. Maintain a warranty tracking system for dental equipment and coordinate warranty repairs as needed.

Requirements

2+ years of experience in construction management, facilities coordination, property management, or a related field.
Construction or maintenance background with a working understanding of how projects are scoped, managed, and completed.
Ability to read and interpret architectural, MEP, and construction drawings.
Experience managing vendors and contractors, including holding them to schedules and budgets.
Strong organizational skills with the ability to manage multiple projects at once.
Clear communicator who can work effectively with internal teams and external partners.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Basic understanding of commercial leases and landlord/tenant maintenance responsibilities.
Ability to travel to practice locations throughout the Southeast, including occasional overnight travel.

Nice To Haves

Bachelor's degree in Construction Management, Facilities Management, Architecture, Real Estate, Business Administration, or a related field preferred.
Equivalent field experience will be considered.

Responsibilities

Coordinate and manage execution of capital improvement projects across HighFive practices as part of the annual capital plan.
Develop scopes of work, establish project schedules, and drive projects from planning through completion.
Request and evaluate vendor quotes; confirm pricing aligns with approved budgets.
Issue purchase orders and assist with contract execution for approved projects.
Track project budgets and reconcile estimated costs to actual expenses.
Maintain clear communication with Regional Directors, Practice Managers, Procurement, Finance, and the Director of Facilities on project status.
Assist in reviewing architectural, MEP, and construction drawings.
Own day-to-day repair and maintenance requests from practices — facility issues, dental equipment repairs, and other operational needs.
Coordinate vendors and contractors to resolve issues quickly and effectively.
Review maintenance requests and obtain necessary approvals from Finance and/or the Director of Facilities.
Help build and maintain preventative maintenance schedules and tracking systems.
Maintain a warranty tracking system for dental equipment and coordinate warranty repairs as needed.