Facilities & Construction Administrative Assistant

CRISTA Ministries•Shoreline, WA

7d•$32 - $35•Onsite

About The Position

The Facilities & Construction Administrative Assistant is responsible for providing God-Centric administrative and communication support to the Director of Construction and Vice President of Facilities & Construction. Manage proposals, process expense reports and partner with upper leadership regarding contracts and vendors. Duties may vary but the major focus will be to assist in Capital Development and Construction projects.

Requirements

Belief that Jesus Christ is Lord and Savior.
Is a committed Christian who is dedicated to continued spiritual growth and development as evidenced through a growing personal walk with God (e.g., daily spiritual rhythms of prayer, fellowship, Bible study, etc.).
Prayerfully seeks God’s will in their own lives and in their ministry at CRISTA.
Engages our ministry including staff and colleagues through prayer, participation in spiritual practices, leading devotionals and other spiritual practices.
Affirms, aligns with and supports CRISTA’s Statement of Faith and Christian Community Representative Statement (CCC).
Conducts themselves in a manner which reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).
Demonstrates the values of a CRISTA leader.
Associate or bachelor’s degree from an accredited college or university recognized by the United States Department of Education or equivalent. Relevant work experience may be substituted for education on a year-for-year basis.
3-5 years recent experience in an administrative assistant position with 1-2 years of experience as an administrative assistant on construction projects.
Microsoft Office Suite advanced proficiency (PowerPoint, Excel, Word, and Outlook)
Microsoft Teams & Zoom
Advanced knowledge of Microsoft Excel to assist in budget tracking for Capital and Construction projects.
Intermediate knowledge of Blue Beam usage in a construction project environment.
Knowledge of setup and hosting web-based meetings.
Consistently exhibits discretion, confidentiality, and solid judgment.
Team player.
Self-directed and highly organized.
Strong interpersonal and communication skills - both oral and written.
Flexible and able to respond to unexpected circumstances.
Keen problem-solving skills and ability to utilize creative thinking.
Position may involve more than 40 hours per week.

Nice To Haves

Bachelor’s degree from an accredited college or university recognized by the United States Department of Education or equivalent. Relevant work experience may be substituted for education on a year-for-year basis.
3+ years of experience as an administrative assistant on construction projects.
BlueBeam
SmartSheet
Previous experience working for an architectural, engineering, or construction firm a plus.
Experience assisting in the management of building permits a plus.

Responsibilities

Review and manage various forms of communications including voicemail, phone calls, e-mails, mail, and visitors.
Prioritize demands on the schedule given stated goals and objectives.
Create and maintain a reminder system and anticipate needs for business documents and background information.
Develop and maintain a follow-up system to ensure commitments are acted upon.
Process expense and credit card reports.
Assist with overall communication which includes planning and coordinating assigned communication activities.
Serve the Director of Construction with items such as agendas and material distribution, recording meeting minutes, and general project management within Facilities & Construction.
Attend meetings and assist in preparation for meetings.
File and organize drawings, specifications, submittals, shop drawings etc.
Manage intake of proposals, contracts, and invoices for several consultants and contractors across many different Capital and Construction projects.
Assist in the process of construction pay applications, schedule of values, and other types of contracts with contractors and vendors.
Create and review project schedules for Capital and Construction Projects.
Assist and Coordinate with Furniture, Fixtures and Equipment (F.F.E.)
Assist with Observing and Documenting special needs during construction ( Fire watch, Escorting Contractors and Inspectors)
Conduct that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).