Facilities Assistant

Mindful Support Services•Mountlake Terrace, WA

10h•$48,000 - $50,000•Onsite

About The Position

The Facilities Assistant will work collaboratively with team members, contractors, vendors, property managers, and other departments in the company to contribute to both big-picture projects and daily tasks. Duties will include a variety of inventory management, assisting with project planning and execution, and providing onsite support at our two headquarter locations and some satellite locations. The ideal candidate will have experience working in a team setting with a service-first mindset, with a bonus in experience working with property management and contractors.

Requirements

Discreet, tactful, emotionally intelligent with highly collaborative interpersonal skills
Communication with stakeholders,
Previously demonstrated ability to communicate effectively
Scheduling and record-keeping
Proficiency in Microsoft Office required
Excellent written and verbal skills with razor-sharp accuracy and thoroughness in completing all tasks
Ability to work individually and in a team environment with a positive, outgoing attitude
Ability to work autonomously, with minimal supervision, manage your time responsibly, be accountable for meeting project deadlines and responsible for communicating updates
Ability to prioritize multiple streams of tasks with different scales of needs
Flexibility in daily priorities and the ability to learn new software & processes quickly.
Strong organizational and problem-solving skills
Passionate about design, attention to detail, communication, and client service

Nice To Haves

Experience in Adobe Creative Suite (specifically InDesign and Photoshop), and any CAD software is preferred

Responsibilities

Coordinate & execute the ordering, delivery, and installation of furniture and décor.
Support the Facilities Manager with ordering, tracking, accepting, and inventorying delivery of office supplies and capital expenditures for all office locations.
Use appropriate software such as PowerPoint, CAD, Adobe, SmartDraw, Microsoft Project, and Excel to track progress and communicate effectively with stakeholders.
Facilitate/execute small office space improvements, repairs, and office-wide “refreshes.”
Accept office supply deliveries at HQ and maintain regular upkeep of the office space (water plants, proactively address broken equipment, manage kitchen cleaning schedule etc.)
Support with communication and relations with property managers, and support Office Managers in resolving facility issues.
Support with emergency maintenance at off-site office locations including onsite maintenance support and coordinating with vendors for repairs.
Organize and fulfill requests for staff and provider gifts for a variety of occasions i.e. birthdays, anniversaries, and corporate events.
Support managers of other teams/departments with budgeting, planning, communicating and organizing various provider-member and recruiting events.
Moderate lifting is occasionally required (up to 50 lbs.)
Personal vehicle is required due to travel between worksites or other locations; mileage is reimbursed at the current federal rate.