Facilities and Workplace Operations Manager

Day One Biopharmaceuticals

8h•$128,000 - $140,000•Onsite

About The Position

At Day One, we are focused on advancing first- or best-in-class medicines for childhood and adult diseases with equal intensity. We were founded to address the lack of new therapies resulting from the traditional drug development model, that has left children with cancer and their families waiting too long for new, life-changing treatments. Our aim is to accelerate better, targeted treatments so patients of any age can look forward from ‘day one’ to the future they’ve envisioned. We are seeking a proactive and highly organized Facilities & Workplace Operations Manager to oversee the day-to-day operations of our Brisbane office. This role is critical to ensuring our teams have a welcoming, efficient, and engaging workplace that supports productivity while building community and connection that reflects our company culture. The ideal candidate brings strong operational experience with a creative spirit to host fun and engaging corporate events, and a passion for creating seamless employee experiences – beginning from their first day onboarding to company-wide events to daily office operations. Reports to Senior Director, People Operations. This role is based in the Brisbane Office and candidates must be able to commute to the Brisbane office with regular in-office days to support the day-to-day operations in the office and ad-hoc in-office events and activities.

Requirements

Bachelor’s degree, or equivalent work experience
3-5 years of experience in facilities management, workplace operations, office management and/or a related field
Familiarity with workplace safety programs, compliance regulations, and emergency response planning
Demonstrated experience in coordinating corporate events, workplace activities and culture building initiatives
Experience with supporting onboarding and other employee lifecycle processes
Strong project planning experience to drive project deliverables and execution
Strong organizational and problem-solving skills with ability to manage multiple priorities simultaneously
Strong leadership, communication and interpersonal skills to partner with people at all levels to drive decision making, effective partnership and execution
Proactive and resourceful with a strong ownership and accountability mindset
Ability to adapt to changing priorities and evolving business needs while maintaining consistency and work quality
Proficiency with office technologies, workplace and project management tools

Nice To Haves

Experience in Biotech preferred

Responsibilities

Oversee day-to-day office management, including lunch and snack programs, office supplies, mail and packages, equipment, kitchen, storage and shared spaces to ensure a safe, functional and well-organized work environment
Manage relationships with building management, maintenance and external vendors to coordinate office maintenance, repairs, space planning and workplace improvement requests
Support office moves, expansions, seating plans and workspace optimization
Establish office operational and best practices procedures, and manage related communications
Oversee and manage facilities budgets, including related facilities contracts and service agreements with external vendors
Develop process efficiency and scalability as business needs evolve
Lead workplace safety programs, including annual Safety Month, safety and emergency preparedness, safety protocols, emergency evacuation procedures, and ergonomic assessments
Conduct periodic safety reviews to ensure compliance with workplace safety programs and guidelines
Maintain documentation required for safety programs and building compliance
Plan and execute virtual, onsite and offsite corporate events, including social and learning events, All Hands, celebrations and other employee engagement activities
Manage event logistics, including catering, AV, space setup, vendor coordination and budget management
Partner with key stakeholders on culture-building initiatives, swag programs, employee experience and recognition programs to foster connection and engagement to support our remote hybrid work model
Partner with cross-functional stakeholders to facilitate seamless new hire onboarding experiences
Partner with Corporate Communications to develop and maintain relevant employee communications related to policy rollouts and other internal programs
Provide support for other People Team programs and initiatives, as needed