Facilities and Office Coordinator

Facet•Seattle, WA

7d•Onsite

About The Position

We’re looking for a proactive, dependable Facilities and Office Coordinator to keep our operation running smoothly. This role combines front‑office responsibilities, hands‑on facilities work, and coordination. You’ll manage everything from office equipment and company vehicles to visitor support and daily administrative needs. If you enjoy being the go-to person who keeps an office functioning at its best, this is a great fit. This is a full on-site position that requires a consistent presence at the front desk and regular interaction with staff, clients, and vendors. Located in our Seattle/Northgate office full-time Monday through Friday 8:30am-5pm, with occasional duties (estimating one to three times per quarter) in our other regional offices on an as-needed basis to assist with other office needs that fit within the primary responsibilities of this position.

Requirements

2+ years’ experience in an administrative assistant or facilities support role preferred
Ability to lift, assemble, move, or carry items up to 50 lbs. (office furniture, supplies, packages)
Valid WA State driver’s license and ability to drive company vehicles for service appointments or errands as needed
Strong verbal and written communication skills with a professional, welcoming demeanor
Excellent customer service skills and the ability to interact effectively with visitors, clients, and staff
Highly organized with the ability to multitask, prioritize, and maintain a tidy, efficient workspace
Proficiency with Microsoft Office (Outlook, Word, Excel) and general office technology
Comfortable managing phone systems, scheduling tools, and visitor management processes
Strong attention to detail and accuracy in handling mail, data entry, and document organization
Dependable, punctual, and able to work independently with minimal supervision
Ability to handle confidential information with discretion
Experience coordinating facilities, office supplies or vendors requests
Familiarity with supporting meeting scheduling or basic executive assistant tasks
Willingness to assist with office upkeep, kitchen tidiness, and occasional errands as needed

Responsibilities

Answer, screen, and route incoming phone calls
Greet and assist visitors, clients, and vendors while managing check-in and badges
Maintain a clean, organized, and welcoming reception area
Provide general information and direct inquiries to the appropriate staff
Provide administrative support to internal teams, as assigned
Arrange and assemble office furniture and support setup needs across various offices
Manage three-vehicle and one specialty trailer company fleet, including arranging service, repairs, and general maintenance
Coordinate removal and disposal of unused office furniture and equipment
Contact building maintenance for minor repairs and facility needs
Receive, sort, and distribute incoming/outgoing mail and packages
Order and maintain field and office supplies; track inventory and keep supply areas organized
Maintain updated internal directories and contact lists
Assist with basic data entry, filing, and document organization
Support meeting scheduling and entry level executive assistant tasks
Assist with ordering and coordinating office lunches
Keep shared spaces including kitchens and common areas clean, organized, and functional (task shared with janitorial contractors)
Occasional travel to our other offices for similar duties, as necessary
Book hotel rooms and travel accommodations for staff for conferences and other events
Additional responsibilities may be assigned as needed

Benefits

Competitive salary with opportunities for performance-based bonuses
Generous Paid Time Off (vacation and sick)
7 fixed holidays and 2 floating holidays
Fully paid employee medical, dental, and vision coverage
Employer paid for dependents’ medical, dental and vision paid at 60%
Choice of a traditional copay plan or High-Deductible Health Plan (HDHP) with a Health Savings account (HSA)
Facet fully funds HSAs to the IRS maximum ($4400 for individuals and $8750 for families) for employees selecting the HDHP with HSA
$300 annual fitness benefit
$100,000 employer paid life insurance
Employer paid for long-term and short-term disability
Voluntary plans include additional group life, accident, hospitalization, and serious illness
401k (Roth or Traditional) available after 3 months of employment
5% 401k match contributed to the Facet Employee Stock Ownership Plan (ESOP), a plan which grows with the value of the company
Financial support for professional development and memberships in professional associations