Facilities and Grounds Coordinator

Wolfe's Neck Center•Freeport, ME

9d•$22 - $25•Onsite

About The Position

The Facilities & Grounds Coordinator supports the maintenance, operation, and overall care of Wolfe's Neck Center's buildings, vehicles, heavy equipment, infrastructure, and grounds. With three miles of road frontage, four miles of oceanfront, over 25 buildings (from modern commercial to historic barns), this role is a hands-on, team-oriented position that works closely with full-time and seasonal staff, as well as volunteers, to respond to daily operational needs across the organization. This full-time, year-round position reports to the Facilities & Grounds Manager. The Facilities & Grounds Coordinator contributes to a safe, well-maintained, and welcoming campus by performing maintenance, repairs, projects, and emergency response while keeping safety, collaboration, and learning at the forefront of all work.

Requirements

Minimum of 2 years professional, hands-on experience with a variety of trades and skills, including one or more of the following:
Vehicle maintenance (especially engine and equipment diagnostics & repair)
Landscaping (mowing, weed wacking, tree work, snow removal)
Carpentry/construction
HVAC
Electrical
Plumbing
Building maintenance
Heavy equipment operation
Power tool operation
Interest and ability to regularly seek new skills and enjoy learning from others
Be able to access and understand information from repair manuals, internet, etc.
Use team resources to quickly and accurately assess problems and develop solutions
Ability to work collaboratively as a member of a high functioning team and develop effective relationships with people with a variety of knowledge and experience
Time management and planning skills, with the ability to work on long-range projects but adapt to immediate needs that arise daily
Valid Maine driver's license with a satisfactory driving record
Ability to work a variable schedule, including occasional evenings, weekends, holidays, and emergency call-ins
Ability to stand, walk, bend, kneel, crouch, climb, and work in varied physical positions for extended periods
Ability to lift, carry, push, and pull objects weighing up to 50 pounds, with or without reasonable accommodation
Ability to work both indoors and outdoors in a variety of weather conditions, including heat, cold, rain, snow, and wind
Ability to climb ladders and work at heights in accordance with safety guidelines
Ability to perform repetitive motions and tasks requiring manual dexterity
Ability to visually inspect facilities, equipment, and grounds, including close, distance, and peripheral vision
Ability to hear and respond to verbal instructions, alarms, and safety warnings

Responsibilities

Support the maintenance and operation of the Center's physical plant and grounds, including lawn care, custodial services, vehicle maintenance, general maintenance, and small construction or repair projects
Perform routine, preventive, and deferred maintenance tasks for buildings, infrastructure, equipment, vehicles, and grounds
Respond to work orders in a timely and coordinated manner
Assist with campus setup, breakdown, and logistical support for programs, events, and seasonal needs
Respond to facilities and grounds-related emergencies as needed, in coordination with the Facilities & Grounds Manager
Comply with safety regulations and precautions to minimize accidents and injuries
Maintain accurate records regarding inspections, work orders, and asset management using MaintainX software
Work safely and respectfully around guests, children, livestock, and the public.
Other duties as directed
Work collaboratively with a team of full-time and seasonal employees and volunteers in a fast-paced environment
Communicate effectively in person and through digital platforms to share updates, coordinate tasks, and support team goals
Actively seek to learn from others while also sharing skills, knowledge, and best practices when appropriate
Promote a culture of teamwork, accountability, safety, and respect
Perform all work with a strong focus on safety and adherence to established policies, procedures, and best practices
Participate in onboarding and ongoing safety training to help minimize accidents and injuries
Follow proper procedures for hazardous materials handling and environmental compliance
Support environmentally sustainable practices related to facilities and grounds operations
Understand the limits of your knowledge and be ready to ask for assistance
Communicate facilities, operational, and maintenance needs clearly and promptly to the Facilities & Grounds Manager
Collaborate with staff across departments to support organizational priorities and program needs
Document completed work, maintenance activities, and issues as required
Communicate with visitors, guests, and residents in a professional, and respectful manner