Facilities and Maintenance Supervisor

Family Building Blocks•Salem, OR

5d•$25 - $28

About The Position

Family Building Blocks is looking for a full-time Facilities and Maintenance Supervisor . This role is responsible for ensuring the safety, compliance, and efficient operation of all agency facilities across multiple sites. Highly organized and service‑oriented, the Facilities and Maintenance Supervisor oversees preventive maintenance, facility repairs, vendor relationships, and regulatory compliance-especially as it relates to childcare licensing standards. This position also works closely with the Volunteer Manager to recruit, coordinate, and supervise volunteer work crews, while actively seeking donations, in‑kind support, and discounted services to advance the agency's mission as a nonprofit. The ideal candidate is tech‑savvy, proactive, and capable of balancing hands‑on maintenance responsibilities with administrative, planning, and supervisory duties. Why work at Family Building Blocks? Family Building Blocks is a non-profit organization that serves children and families with the mission to keep children safe and families together. Our values reflect the services we provide and the culture we embrace for our staff. Our Rock Star employees are the most valuable asset we have and we appreciate their hard work and dedication. Our employees enjoy working and thriving in a positive and collaborative work environment that fosters professional growth, inclusiveness, and diversity.

Requirements

High school diploma or GED ; associate degree or vocational training in facilities management, building maintenance, construction, or a related field preferred.
Minimum of 4 years of experience in facilities maintenance, building operations, or similar role overseeing facilities and maintenance responsibilities.
Experience in a nonprofit, childcare, school, residential, or multi site environment strongly preferred.
Experience supervising staff and volunteers, working with vendors and contractors, soliciting quotes for various facilities and maintenance needs and projects.
Strong general maintenance knowledge across multiple trades (carpentry, plumbing, basic electrical, HVAC, painting, and general repairs).
Ability to diagnose issues, recommend solutions, and perform minor repairs independently.
Possess computer skills, ability to create work order process/system, spreadsheets, mobile apps, and digital documentation tools.
Able to use Microsoft Office 365, the internet and the ability to learn new programs for the position.
Possess strong verbal, written and interpersonal communication skills and be committed to staff development.
Possess strong organizational, time management, and recordkeeping skills.
Must be punctual and dependable.
Supports multiculturalism by treating all people with dignity and respect and not engaging in discriminatory behavior.
Proficiency with email, document management, and basic scheduling software.
Highly organized with strong time management and follow-through.
Strong communication skills with the ability to work with diverse staff, volunteers, vendors, and families.
Service- oriented approach with a commitment to supporting the organization's mission.
Ability to work independently, prioritize tasks, and manage multiple projects across multiple sites.
Strong commitment to Family Building Blocks mission and values serving children and families as well as staff.
Support Family Building Blocks established safety policies and procedures toward a safe and healthy work environment.
Culturally responsive with the ability to build trusting relationships with families.
Must maintain discretion and respect the confidentiality of information about enrolled families, personnel issues and other program operations.
Committed to engaging and supporting volunteers as an integral part of program services.
Possess a valid Oregon driver's license and insured vehicle available for use on the job with satisfactory drive record for the past three years.
Must obtain First Aid/CPR Certification within 60 days of hire.
Possess pest management certificate or ability to obtain one within 60 days of hire.
Ability to work occasional evenings and weekends as necessary.
An employer-paid pre-employment physical and drug test is .
Successfully pass Criminal Background Registry and maintain registry active.
Mandated Reporter - Report all cases of suspected abuse and neglect in accordance with Oregon statutes and agency policies and procedures.
Employees must sustain a drug free and acceptable criminal record throughout the course of employment .
Must maintain throughout the length of employment an acceptable driving record and valid auto insurance is required .

Responsibilities

Vendor & Contract Management Serve as the primary liaison for security, sanitation, janitorial supplies, landscaping, pest control, and other contracted services.
Obtain and review vendor estimates, negotiate pricing, and confirm contract obligations.
Request discounts or donated services/materials when appropriate , leveraging the organization's nonprofit status to offer in-kind donation receipts.
Proactively secure donated materials, supplies, and services to s upport maintenance and improvement projects.
Build and maintain positive relationships with community partners, contractors, and service providers.
Facilities Maintenance & Repairs Conduct regular inspections of buildings, equipment, and grounds using existing or newly developed checklists to identify maintenance needs.
Assign, coordinate, and monitor work orders through facility management software.
Perform light maintenance and repairs (e.g., patching, minor plumbing, basic electrical, general troubleshooting).
Diagnose issues, repair or replace parts, and perform functional tests to verify proper operation.
Oversee and support maintenance activities across multiple disciplines (carpentry, electrical, HVAC, plumbing, general building upkeep).
Develop and maintain facility work order tracking systems to e nsure timely completion of repair projects while maintaining quality and safety standards.
Ensure accurate digital documentation for inspections, repairs, schedules, and compliance reports.
Utilize technology to improve efficiency, communication, and workflow organization.
Preventive Maintenance & Compliance Develop, implement, and maintain comprehensive preventive maintenance schedules for all facilities, equipment, and systems.
Ensure all facilities meet childcare licensing standards, OSHA requirements, and internal safety protocols.
Maintain clean, orderly, and safe work areas, parking lots, mechanical spaces, and storage areas.
Prepare facilities for licensing visits, safety audits, and internal inspections.
Coordinate fire alarm testing, fire suppression inspections, and 90-minute emergency lighting tests ahead of fire marshal visits.
Ensure compliance with required inspections such as backflow testing, lead water testing, HVAC servicing, and other regulatory requirements.
Emergency Preparedness & Safety Assist in updating and implement ation of emergency response plans for facility-related incidents such as fire, water intrusion, utility failure, or security breaches.
Conduct and support safety drills and ensure compliance with emergency protocols.
Identify safety risks and implement corrective actions to mitigate hazards.
Staff Supervision Lead, support, and train maintenance staff , volunteer work crews, and contracted workers.
Create schedules, assign tasks, and monitor performance to ensure high-quality and timely work.
Provide coaching, feedback, and on-the-job guidance.
Work closely with the Volunteer Manager to recruit and schedule volunteer work crews to support facilities-related projects and family support needs.
Oversee volunteers during work activities, ensuring clear task delegation, proper training, and adherence to safety standards.
Create meaningful and well-organized volunteer experiences that contribute to facility upkeep and enhance community engagement.
Donations & Vendor Partnerships Proactively secure donated materials, supplies, and services to support maintenance and improvement projects.
Request nonprofit discounts from vendors and coordinate required documentation, including in-kind donation receipts.
Build and maintain positive relationships with community partners, contractors, and service providers.
Administrative & Documentation Order parts, tools, materials, and supplies as needed to support facility operations.
Maintain up to date records of inspections, vendor work, compliance testing, and maintenance activities.
Prepare reports, maintain organized files, and support documentation for audits, licensing, and grant reporting.

Benefits

Starting at $25-$28 per hour depending on experience
Employer-paid Medical and Dental insurance with buy-up options starting the 1st of the month after hire.
25% of spouse/child/family premiums paid by FBB
Discounted fitness center/gym memberships and wellness benefits
Alternative care supplemental benefits (Chiropractic, Acupuncture, Massage Therapy & Naturopathic)
Generous paid time off (192 hours annually)
Personal hours time off
Inclement weather paid time off
10 Paid holidays
Discounted personal cell phone plans
Student loan forgiveness through Public Service Loan Forgiveness (PSLF)
Options for HSA, FSA, and Dependent Care Flexible Spending Account FSA. FBB will contribute $500 (prorated based on FTE) HSA 1st year employee enrolls in HDHP.
Employer-paid basic group Life Insurance with options for $100,000 guarantee issue amount life, $25,000 spouse, and $10,000 child.
Options for Legal/ID Shield Employee Assistance Program (EAP)
Options for Short Term and Long-Term Disability Insurance
401(k) with a 4% match available day one