Facilities and Capital Projects Manager

Basis Ed•Austin, TX

About The Position

BASIS Texas is seeking a Facilities and Capital Projects Manager in the Austin Metro Area to join our nationally ranked team! POSITION SUMMARY Under the general supervision of district leadership, The Facilities and Capital Projects Manager will ensure a high degree of operational facilities and capital projects success at the campus and district level across all BTCSI schools. See Essential Functions below for a comprehensive breakdown of responsibilities. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Facilities Support/Management Essential Functions (60%): Identifies, develops, and updates facilitates maintenance programs and initiatives which improve the operational readiness, safety, and financial position of the school system. Plans and coordinates facility staff education and training programs to increase maintenance and operational efficiency across network. Programs include but are not limited to: HVAC, IAQ, fire systems, vertical transportation, electrical, mechanical, and plumbing equipment, finishes, surfaces, structure, building envelope, grounds, and landscaping. Audits campus-level maintenance performance, including evaluating the consistency and effectiveness of campus PM programs to ensure good condition of infrastructures and that all location facilities are safe and well-functioning. Ensure property inspections are completed and documented as required, and that all locations remain compliant with OSHA and other governmental regulations. Support warranty tracking and scheduling in conjunction with campus and Growth teams. Support preparation of quarterly updates for district leadership. Support campus Facilities Coordinators/Managers including planning scope of work, procurement of services, and continued evaluation of contractor performance. Work with and support the Project Mgmt. Office (PMO) and campus facilities teams on all maintenance, repair, and capital projects. Other duties as assigned. Capital Projects Management Essential Functions: (40%) Performs annual/as needed site inspections to determine the need for facility capital improvements and/or renovations at all district sites. Assist in preparing annual maintenance budget and annual and forecasted 35-year capital expenditure budgets. Maintains a regular cadence of projections, while periodically reviewing campus positions. Tracks and coordinates the scheduling and funding of capital projects in conjunction with the Project Management Office (PMO). Works with and supports the PMO and campus facilities teams on all maintenance, repair, and capital projects. Assist in the review of contracts for compliance for all contractors and third-party vendors. Maintain and develop vendor relationships. Other duties as assigned.

Requirements

Eligible for hire in Texas Public Schools.
Ability to synthesize information and compose specialized reports/analyses.
Ability to communicate effectively with large groups of coworkers and people outside the organization.
Strong organizational and planning skills including the ability to remain flexible and work collaboratively and efficiently in a team and hybrid-remote environment.
Ability and willingness to make reasoned decisions based on available information considering the broader impact on the organization and the school communities.
Ability to thrive in a fast-paced environment.
Organized - Ability to develop and maintain order while documenting, filing, and coordinating tasks.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Conflict Resolution - Ability to deescalate high emotion situations and find common ground between conflicting viewpoints.
Communication - Effectively convey information both verbally and in writing while communicating in a manner that is clear, complete and concise.
Accountable - Ability to take responsibility for own work, establish trust, and be receptive to feedback.
Judgment - The ability to formulate a sound decision using the available information.
Cooperative - Seek out and engage in group participation to complete or improve work. Work effectively with others in a positive and productive manner.
Relatable - Build genuine relationships. Be respectful and inclusive in decision making; work well with others regardless of level, background or opinions; maintain positive and professional relationships.
Efficient - Prioritize and execute day to day responsibilities to best respond to business demands, maximize productivity and minimize wasted time.
Ability to work under pressure in emergency situations and maintain and exhibit emotional control.
Must have a flexible schedule and the ability to work flexible hours, including evenings, weekends, and holidays including periodic travel within Texas.
Must be able to Stand/Sit/Walk for long periods of time.
Ability to lift/push/pull 75 lbs.
Five years of Facilities Management experience or roles that provided skill development in supervision, operations, facilities, and/or project management; preferably in a multi-location organization or school setting.
Requires broad knowledge of facility systems and management.
Knowledge of forecasting capital expenditures and prioritizing capital projects.
Knowledge of local, state, and federal laws as well as policies and requirements as they relate to students, staff and the school system.
Working knowledge of Fire, Life Safety, OSHA and ADA rules and regulations.
Proficient in Microsoft Office, Excel, Word, Power Point, and other computer skills required.
Requires valid drivers license. This position will be traveling to our schools.

Nice To Haves

Preferred - bachelors degree in relevant field.
Facilities Management or Project Management certification a plus.

Responsibilities

Identifies, develops, and updates facilitates maintenance programs and initiatives which improve the operational readiness, safety, and financial position of the school system.
Plans and coordinates facility staff education and training programs to increase maintenance and operational efficiency across network.
Audits campus-level maintenance performance, including evaluating the consistency and effectiveness of campus PM programs to ensure good condition of infrastructures and that all location facilities are safe and well-functioning.
Ensure property inspections are completed and documented as required, and that all locations remain compliant with OSHA and other governmental regulations.
Support warranty tracking and scheduling in conjunction with campus and Growth teams.
Support preparation of quarterly updates for district leadership.
Support campus Facilities Coordinators/Managers including planning scope of work, procurement of services, and continued evaluation of contractor performance.
Work with and support the Project Mgmt. Office (PMO) and campus facilities teams on all maintenance, repair, and capital projects.
Performs annual/as needed site inspections to determine the need for facility capital improvements and/or renovations at all district sites.
Assist in preparing annual maintenance budget and annual and forecasted 35-year capital expenditure budgets.
Maintains a regular cadence of projections, while periodically reviewing campus positions.
Tracks and coordinates the scheduling and funding of capital projects in conjunction with the Project Management Office (PMO).
Works with and supports the PMO and campus facilities teams on all maintenance, repair, and capital projects.
Assist in the review of contracts for compliance for all contractors and third-party vendors.
Maintain and develop vendor relationships.
Other duties as assigned.