Facilities Analyst

California ISO•Folsom, CA

3h•Onsite

About The Position

Under the general direction of the Manager, the Facilities Analyst is responsible for contract management related to facility operations and maintenance. This role involves reviewing and analyzing vendor proposals, preparing financial summary reports, and providing recommendations to management for vendor selections. The analyst identifies, coordinates, and implements facility projects and programs aimed at improving the quality and cost-effectiveness of campus operations. Additionally, the Facilities Analyst assists the manager with the contractor budget development process and tracks expenditures for the Campus Operations contractor related O&M and Capital budgets.

Requirements

A Bachelor's degree (BA, BS) or equivalent education, training or experience in Business, Procurement, Finance, Accounting, Project Management, Facilities Management or related field.
Two (2) or more years related experience.
Experience with building management systems is required.
Experience in a critical facility or data center environment.
Knowledge of applicable building methods and building codes.
Experience in budget preparation and contract management.
Strong verbal and written communication and documentation skills required, with a demonstrated attention to detail.
Ability to use deductive reasoning and analytical thinking with sound judgment and decision-making skills.
Strong interpersonal and conflict resolution skills are also essential.
Must be self-starting and willing and able to work independently in a dynamic corporate organization under pressure of tight deadlines and aggressive expectations.
Problem solving skills with the ability to influence others without direct authority.
Must be able to work effectively in a team environment as facilitator and team member.
Must be proficient with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Nice To Haves

Experience in project management from support, planning, coordination, and execution is preferred.
Experience in the commercial/industrial electrical industry is very desirable.
Experience with project software is a plus.

Responsibilities

Serves as a central point of contact for facility vendor activity.
Researches, evaluates, solicits quotations and recommends contract options.
Partners with service managers to ensure mutual compliance of contract terms and conditions.
Assists the department manager with ensuring contracted services meet fiscal goals and department contractor budget requirements.
Coordinates reconciliation of accounts and contractor budget reporting requirements.
Advises management of discrepancies and facilitates resolution of issues.
Validates and processes department invoices and enters purchase requisitions for vendor services and contract renewals.
Coordinates facilities projects and participates in establishing project objectives, procedures and performance standards to comply with corporate standards, policies and department objectives.
Supports a safety culture and workplace environment that targets zero accidents.
Collaborates with Safety Specialist to continuously identify potential areas of concern and stay engaged with mitigation efforts.
Leads by example by maintaining a "safety first" mindset.
Conducts regular inspections of the work environment.