Facilities Administrator
About The Position
Are you a detail-oriented professional with a passion for organization and operational efficiency? We’re looking for a Facilities Administrator to support our Facilities department by coordinating essential administrative tasks and ensuring smooth day-to-day operations. This role plays a key part in purchasing, inventory management, invoice processing, reporting, and documentation updates. Join a company that has never had a layoff in its history! We’re a leading manufacturer of nutritional supplements, dedicated to improving lives and well-being. If you’re looking for stability, great benefits, and a positive work environment, this is the place for you.
Requirements
- High level of proficiency with Microsoft Office (intermediate or advanced in Word, Excel, Outlook, PowerPoint)
- High level of English proficiency (spoken/written/grammar/punctuation)
- Able to multitask under tight deadlines; set priorities; perform responsible and difficult administrative work involving the use of independent judgment and personal initiative
- 3 years of experience in office administration an asset
Nice To Haves
- Knowledge of Lean Manufacturing philosophy
- Related experience in equipment planning considered an asset
Responsibilities
- Planning and scheduling facility department activities - PMs/repairs/projects
- Purchasing spare parts and supplies
- Inventory management – ensure critical parts are in stock
- Break down invoices and ensure the costs are input into the correct account strings for processing
- Update Facilities logs, PMs into Megamation
- Keep track of site contract labor hired and reconcile at the end of each month for billing
Benefits
- Competitive pay + shift differential
- Best-in-class health, dental, and vision coverage (employee premiums 95% paid by company)
- 401(k) with company match
- Paid wellness days (10 per year), vacation (start at 10 per year), and holidays (10 per year)
- Employee appreciation events
- Discounts on company products
- Safety footwear allowance
- No layoffs in company history – stability you can count on!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
