Facilities Assessment Administrator
About The Position
Are you highly organized and motivated by results? Are you curious about how facilities are operated and maintained? We are seeking a skilled project management team member who thrives on details, takes pride in accuracy, and enjoys motivating others in a highly collaborative environment. Founded in 1973, ISG is a multi-disciplinary, full-service architecture and engineering firm, supporting clients throughout the nation. As a Facility Assessment Administrator, you will set projects up for success, keep schedules and deliverables on track, and make sure communication flows seamlessly across disciplines. Your coordination, attention to detail, and follow-through will be the driving force that allows project leaders and technical teams to focus on their strengths. In this role, you will work closely with Facility Management and Planning Strategist Thad Dahling, while also supporting our dedicated team of architects, engineers, technical writers, and business development specialists to deliver high-quality assessments and reporting. If you thrive on structure, enjoy turning moving parts into an organized process, and take pride in helping a team deliver its best work, this is the role for you! Learn more about ISG here.
Requirements
- 2+ years of experience in project coordination, project management or the AEC industry
- Associate’s or Bachelor’s degree (or equivalent experience)
- Proven organizational skills with exceptional attention to detail
- Strong written and verbal communication skills
- Proactive, ownership mentality with the ability to work independently and collaboratively
- Proficiency in Microsoft 365 Office Suite
- Ability to manage multiple priorities and contribute across projects at varying levels of development
Responsibilities
- Coordinate project kickoff meetings and set up collaboration tools for each new facility assessment projects
- Conduct training with new team members on the process, procedures, and tools available for documenting and saving assessment findings
- Partner with the opportunity lead to develop and execute contracts
- Facilitate project kickoff with multi-disciplinary team members
- Track and maintain project schedules using standard software and communication methods
- Lead regular progress meetings to share status updates, milestones, and deadlines
- Monitor project financials and schedules against targets to identify and address variances
- Support quality assurance reviews with the technical team
- Prepare agendas, meeting minutes, status reports, and other documentation to keep the team informed
- Gather required information and coordinate deadlines to ensure timely deliverables
- Collaborate with the marketing team by gathering content from technical team members for facility assessment deliverables
Benefits
- Medical, dental, and vision
- Paid time off, pro-rated amount available on your start date
- Paid holidays and paid volunteer time
- Paid parental leave
- Bi-annual profit sharing
- Employee Ownership Stock Plan (ESOP)
- 401K retirement plan
- Life insurance
- HSA and FSA options
- Bereavement leave
- Supplemental voluntary benefits
- Short term and long-term disability
- Parking reimbursement, varies on office location
- Cell phone plan reimbursement
- Mileage reimbursement for ISG-approved travel
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
