Facilities Administrator

Alliance Defending Freedom • Scottsdale, AZ

7d

About The Position

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you. Team Overview This position will provide administrative support to the Director of Facilities and assist with project management for special initiatives and projects related to all domestic ADF office locations. If you are a positive, organized, detail-oriented person looking to serve our offices with a desire to continually improve, we would like to speak with you!

Requirements

• Bachelor’s degree, or equivalent work experience in a related field.
• Minimum 3+ years of experience supporting the Facilities team or similar roles.
• Strong computer skills, including Microsoft Office, Word, Excel, Outlook, Access, PowerPoint, Project, and Visio
• Ability to travel on occasion as related to special projects.

Nice To Haves

• Property management, construction project, contract, and/or lease experience.
• Project management experience.

Responsibilities

• Manage monthly expense reports and serve as a delegate for other Facilities team members as needed, including coverage during vacation periods.
• Submit payment requests and obtain appropriate approvals for invoices related to construction projects and special initiatives.
• Run occasional errands in support of Facilities operations and related initiatives.
• Coordinate travel arrangements for the Director of Facilities.
• Learn Facilities Operations budgets and provide support during the annual budget planning process.
• Maintain organization of lease agreements, including calendaring reminders for key dates and renewals.
• Track project progress, maintain detailed records, and take notes during Facilities team meetings.
• Create reports and written materials to support the Director of Facilities, as needed.
• Schedule meetings on behalf of the Director of Facilities.
• Support the Director of Facilities in managing ADF facility renovation projects, including occasional travel for office openings.
• Maintain and organize Facilities resources, such as policies, maps, and reference materials, on the team site to ensure accuracy and accessibility.
• Support Facility Managers in maintaining SpaceIQ software for space planning and management.
• Communicate with vendors involved in construction projects and special initiatives across ADF domestic office locations.
• Track project budgets and spending to support financial oversight.
• Obtain vendor quotes as directed by the Director of Facilities.

Benefits

• At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth.
• While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms.
• Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match.
• We prioritize work-life balance with paid time off and 12 paid holidays each year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees