Office Administrator - Facilities
About The Position
The Office Administrator is responsible for the overall supervision of the Facilities Office staff, and administrative support to the Division Manager and Department. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Administer oversight of all part-time staff that assists the Office Administrator in their everyday role Designs, develops, and maintains all department policies Responsible for all customer care and department communication including department website and email communication channels Oversee Work orders and send FMX (work order system) billing to Finance Department Assist Division Manager with budget planning for all Facilities cost centers Work with Division Manager to prepare accurate reports and minutes following meetings. Assist Facilities managers with contracts Responsible for all vehicle and bicycle permitting, ID badging and service requests within Moody Bible Institute Processes vehicle reservations and vehicle usage throughout the Chicago campus Responsible for Motor Vehicle Record processing for all MBI students and staff Perform related and special duties as assigned
Requirements
- High school diploma or equivalent
- Two or more years of experience in similar role
- Skilled in Conflict Management, Team Management, Microsoft Office and Microsoft SharePoint or similar software.
- Authorized to work in the US legally without sponsorship
Nice To Haves
- Skills with or knowledge of Event management and Fleet management.
- Bachelor’s degree.
Responsibilities
- Administer oversight of all part-time staff that assists the Office Administrator in their everyday role
- Designs, develops, and maintains all department policies
- Responsible for all customer care and department communication including department website and email communication channels
- Oversee Work orders and send FMX (work order system) billing to Finance Department
- Assist Division Manager with budget planning for all Facilities cost centers
- Work with Division Manager to prepare accurate reports and minutes following meetings.
- Assist Facilities managers with contracts
- Responsible for all vehicle and bicycle permitting, ID badging and service requests within Moody Bible Institute
- Processes vehicle reservations and vehicle usage throughout the Chicago campus
- Responsible for Motor Vehicle Record processing for all MBI students and staff
- Perform related and special duties as assigned
Benefits
- retirement savings plan
- education discounts
- publishing discounts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
