Facilities Administrative Assistant

CN Guidance and Counseling Services•Hicksville, NY

13h

About The Position

This position works closely with the Facilities, Operations, and Residential Services teams to coordinate repair, maintenance and improvement activities involving properties owned or leased by CNGCS, Inc. as well as residential licensed sites.

Requirements

High school diploma or equivalent.
Strong computer and clerical skills.
Good oral and written communication skills.

Responsibilities

Expedites and coordinates the administrative functions of the Director of Facilities by assisting with projects as assigned including, but not limited to, Procures, negotiates and maintains services contracts for all properties owned by CNGCS, Inc., and licensed residential sites, including, but not limited to, lawn maintenance, snow removal, exterminating; irrigation systems; HVAC and heating service contracts, plumbing and alarm systems.
Develops specifications for repair and improvement projects in cooperation with the Facilities Maintenance Supervisor and procures required bids and executes work contracts in accordance with Agency policies and procedures
Communicates directly with vendors to schedule repairs or improvement projects; coordinates response to emergency repair calls; coordinates painting, carpeting, cleaning and other routine maintenance issues
Oversees completion of work orders using work order system (FMX) and creates purchase orders as needed in consultation with accounting department
Helps Facilities Maintenance Supervisor prioritize and deploys maintenance staff as needed
Prepares check requests for repairs and maintenance
Monitors overall maintenance of sites in conjunction with Facilities Maintenance Supervisor and maintenance staff by organizing site inspections, utilizing quarterly site visit reports and follows up on needed repairs.
Maintains regular contact with Facilities Maintenance, Operations, Residential Services and administrative staff to coordinate efforts.
Maintains files related to vendors, ongoing maintenance contracts, current and proposed maintenance and/or improvement projects and work orders.
Performs data entry and reporting functions as needed.
Provides coverage for executive office staff and assists with Agency projects as required.
Identify and implement quality improvement trainings and activities as part of professional development goals
Complete QI Training during onboarding and participate in QI refresher training as needed.
Ability to cultivate a culture of inclusion for all employees that respects their individual strengths, views and experiences. A Culture that makes better decisions, drives innovation, and delivers better business results.
Adherence to all safety protocols and procedures to ensure a safe working environment for all employees.
Demonstrate a commitment to maintaining a safe work environment by following established safety guidelines.
Health and Safety Awareness: Include any relevant knowledge or experience regarding health and safety protocols to ensure a safe work environment for all employees.
Other duties as assigned.

Benefits

We offer an attractive and competitive benefits package for full time employees which includes but not limited to:
Medical
Dental
Vision
$0 Deductible Platinum Plus Medical Insurance Plan - 90% Employer Provided Benefit
Flexible Spending Account
403(b) retirement plan
Long Term and Short Term Disability
Legal Plan
Dependent Care Expense Account
Life Insurance/Supplemental Life Insurance
Pet Insurance
HRA
Training programs including a Mentorship program
Employees may be eligible for Federal/Public Student Loan Forgiveness
Career growth and Promotional opportunities
Employee Perks and Discounts to Broadway shows and more
5 Personal Days, 10-20 Vacation Days, 12 Sick Days, 12 Company Paid Holidays-yearly and so much more