Facilities Administrative Assistant (Bilingual) (1691)

BAKERRIPLEY•Houston, TX

1d•Onsite

About The Position

Essential Functions • Processes agency mail while ensuring: accurate weighing; coding; sorting; affixing postage; properly addressing; and preparing certified/overnight/return receipt mail. • Pick-up and drop off mail at post office • Makes scheduled deliveries and pick-up from agency locations. • Processes deliveries and pickups from outside carriers i.e.. UPS, FED Ex. • Maintains mailroom inventory and orders supplies as needed. • Maintains mail logs and provides reports monthly to supervisor. • Maintains an accurate record of postage used by each department; monitors machine and requests funds to replenish postage when needed. • Ensures proper maintenance of mail equipment and software. • Manages copier service requests and supplies for agency copiers. • Maintains mailroom in an organized and clean manner. • Provides mailing and package assistance to agency staff. • Provides a variety of clerical duties and other assistance as needed. • Answers multi-line telephone lines and routes all calls to appropriate staff accurately and in a timely manner. • Assist with projects and activities as assigned by the Facilities Management team. • Tracks and orders break room supplies. • Confer with customers or supervising personnel in order to address questions, problems, and requests for copier and mail service or equipment. • Provides backup phone support for the Facilities Services Receptionist • Other duties may be assigned at the discretion of management. QualificationsPREFERRED/ REQUIRED QUALIFICATIONS: High school graduate or equivalent (some college preferred) Experience as a clerk in a front office environment. Experience in a mailroom environment. Must have a clean driving record. YEARS OF EXPERIENCE: A minimum of 3 years’ experience managing multiple phone line systems and mailroom service.

Requirements

High school graduate or equivalent (some college preferred)
Experience as a clerk in a front office environment.
Experience in a mailroom environment.
Must have a clean driving record.
A minimum of 3 years’ experience managing multiple phone line systems and mailroom service.

Responsibilities

Processes agency mail while ensuring: accurate weighing; coding; sorting; affixing postage; properly addressing; and preparing certified/overnight/return receipt mail.
Pick-up and drop off mail at post office
Makes scheduled deliveries and pick-up from agency locations.
Processes deliveries and pickups from outside carriers i.e.. UPS, FED Ex.
Maintains mailroom inventory and orders supplies as needed.
Maintains mail logs and provides reports monthly to supervisor.
Maintains an accurate record of postage used by each department; monitors machine and requests funds to replenish postage when needed.
Ensures proper maintenance of mail equipment and software.
Manages copier service requests and supplies for agency copiers.
Maintains mailroom in an organized and clean manner.
Provides mailing and package assistance to agency staff.
Provides a variety of clerical duties and other assistance as needed.
Answers multi-line telephone lines and routes all calls to appropriate staff accurately and in a timely manner.
Assist with projects and activities as assigned by the Facilities Management team.
Tracks and orders break room supplies.
Confers with customers or supervising personnel in order to address questions, problems, and requests for copier and mail service or equipment.
Provides backup phone support for the Facilities Services Receptionist
Other duties may be assigned at the discretion of management.