Bilingual Administrative Assistant

Roth Industries, LLC•Colorado Springs, CO

6d•$45,000 - $54,000•Onsite

About The Position

The Administrative Assistant provides high-level administrative and operational support to C-suite. This role is responsible for managing schedules, coordinating communications, and supporting day-to-day administrative functions to ensure efficient executive operations. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced work environment. The Administrative Assistant works closely with cross-functional teams, including sales, operations, procurement, and finance, to facilitate effective communication and coordination.

Requirements

High school diploma or equivalent required
2–5 years of administrative or executive support experience
Bilingual in English and Spanish required, with the ability to communicate effectively
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with calendar management and scheduling tools
Strong organizational and time management skills
Excellent written and verbal communication skills

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration or related field preferred
Experience supporting senior leadership (CEO, EVP, or similar level) preferred
Experience in a Consumer-Packaged Goods (CPG), food manufacturing, or operations-driven environment is a plus

Responsibilities

Manage complex calendars for C-suite, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.
Coordinate internal and external meetings, including preparing agendas, materials, and follow-up action items.
Screen and prioritize incoming communications, including emails, phone calls, and requests for meetings.
Draft, edit, and format professional correspondence, reports, and presentations on behalf of executives.
Organize and maintain files, records, and documentation, ensuring accuracy and confidentiality.
Coordinate travel arrangements, including flights, accommodation, and itineraries.
Process expense reports and maintain supporting documentation in accordance with company policies.
Support planning and logistics for meetings, events, and company initiatives.
Assist in coordinating communication between executive leadership and operational teams, including warehouse, production, and procurement.
Track key action items, deadlines, and follow-ups to support operational execution.
Prepare basic reports, summaries, and data tracking documents as requested.
Serve as a primary point of contact for executives, candidates, employees, and internal/external stakeholders, ensuring clear, timely, and professional communication.
Facilitate coordination across departments to support alignment and execution of priorities, respond to candidate inquiries regarding the application and interview process, and assist employees with routine questions by directing them to appropriate resources.
Maintain a high level of professionalism and discretion when handling sensitive information.