Extension Operations Coordinator

University of Georgia•Athens, GA

47d

About The Position

This position is responsible for directing the daily operations of the CAES Office of the Associate Dean for Extension, which includes the Associate Dean, Assistant Dean, Director of County Operations and support staff. This position has autonomy for management of the office and coordinating the Associate Dean's travel and initiatives that support the strategic initiatives of UGA Cooperative Extension. This position reports directly to the Associate Dean for Extension and is the liaison with the Associate Dean's direct reports, the Dean's Office, and external constituencies including other administrators, faculty, students, and external stakeholders.

Requirements

Bachelor's degree or equivalent plus 5 years of related experience
Superior organizational skills
Excellent written and oral communication skills
Proven ability working with teams and excellent interpersonal skills
Ability to work independently, research problems, systems and options and communicate this information to wide audiences in a very fast-paced environment
Ability to use independent judgment and discretion with confidential information
Ability to multi-task and focus in a busy environment

Responsibilities

Serves as the primary liaison between the Associate Dean and direct reports, senior leadership, Extension faculty, and staff.
Initiates contact, follow-up, and problem resolution with industry and stakeholder groups in Georgia and beyond
Exercises significant judgment in planning and directing the Associate Dean's calendar and travel around the state
Responsible for creating Zoom meetings, office conferences, and facilitating inter-office communications
Supervises student workers and interns in the office; supports team environment of the Associate Dean's office
Directs and schedules speaking engagements and meetings
Prepares briefings and background documents for the Associate Dean before meetings and events
Disseminates internal and public facing mass communications on behalf of the Associate Dean's office
Initiates, drafts, and polishes targeted written and oral communications
Generates travel itineraries, submits expense reports and reimbursements, executes purchase requests, and responds to records requests
Manages reimbursement requests to the Georgia 4-H Foundation for statewide Extension specialists
Advises Extension faculty and staff on updated policies and procedures
Tactfully communicates changes in policy and practice
Discreetly coordinates highly sensitive meetings that may include employees, elected officials, law enforcement, and University HR
Organizes, coordinates, and provides support to committees charged by the Associate Dean related to UGA Cooperative Extension
Manages, coordinates, and directs the Associate Dean's Office staff in planning and executing special projects and events
Executes special assignments and projects at the direction of the Associate Dean
Oversee and evaluate information technology needs for the Office to include video conferencing systems and related peripherals