Experienced Office Administrator

Boeing • St. Louis, MO

5d

About The Position

The Boeing Global Services (BGS) is seeking an Experienced Office Administrator to support the Senior Manager in the Off-Platform Support Equipment Systems Engineering team based out of Hazelwood, MO The ideal candidate will work in a fast-paced and dynamic environment also supporting other executives in the areas of calendar management, travel arrangement and expenses, logistical planning for internal and external events, etc. The desired candidate must have strong interpersonal, organizational, collaborative and time management skills.

Requirements

• 3+ years experience managing executive schedules and calendars using Microsoft Office or any administrative tools
• 3+ years experience providing office administrator support to senior or higher-level manager
• 3+ years experience coordinating and scheduling meetings
• 3+ years experience coordinating and processing business travel arrangements; generating expense reports for business travel and reconciling corporate credit card charges
• 3+ years experience with facilities operations or management

Nice To Haves

• High school diploma or GED
• Experience in a role that required interpersonal skills in a teaming environment where collaboration and communication are critical to the functioning of the team
• Organized with strong time management skills
• Experience working on special projects amongst various members of the leadership team
• Experience with lab improvement initiatives and maintenance requests
• Experience with preparing presentation material, recording and distributing meeting minutes

Responsibilities

• Coordinate and process domestic and international business travel arrangements; monitor traveler logistics
• Generate and reconcile expense reports; verify corporate credit card charges and payments for timely reimbursement
• Collect and compile data to provide visibility of travel and expense status for executive review and signature
• Create, edit, and maintain electronic and written communications
• Track and maintain information related to department and business operations
• Process incoming and outgoing correspondence to ensure proper dissemination of information
• Prioritize and schedule executive calendars and meetings for efficient time management
• Track and maintain conference room schedules; coordinate with other Office Assistants to optimize resource use
• Order and maintain office supplies and equipment; support office mail processes (internal/external)
• Plan and implement logistics for executive-level internal and external events, including special guest visits, supplier visits, and recognition celebrations
• Coordinate food orders and event catering as needed
• Provide guidance and training to less experienced employees
• Manage distribution lists
• Work under limited supervision, demonstrating initiative and professionalism

Benefits

• At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
• Pay is based upon candidate experience and qualifications, as well as market and business considerations.
• Summary pay range: $59,500 - $80,500

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED