Expense Reporting and Accounts Payable Specialist
About The Position
The Specialist performs duties related to the compiling and maintaining of accounts payable records and of the Company’s financial data and financial reporting. These activities include, but are not limited to, posting accounts payable data, posting journal entries, performing reconciliations of account balances, reviewing employee expense reports and preparing financial records, reports, and other schedules on a timely basis. The Accountant will also work closely with the Controller, Director of Corporate Accounting, Accounts Payable Manager and other team members to complete additional tasks as needed. This job has no direct supervisory responsibilities.
Requirements
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable individuals with medical conditions to perform the essential functions.
- Associate's Degree (A. A.) from two-year college or technical school; or Bachelor’s Degree in Accounting/Business.
- Previous Accounting experience desired.
- Strong organizational skills required.
- Intermediate knowledge of Microsoft Office Products, particularly Excel.
- Ability to learn the Microsoft Dynamics Solomon G/L system, FinQuery lease accounting system, and additional applications used in Accounting.
- Ability to understand and follow instructions.
- Ability to communicate effectively with vendors and company personnel.
- The position requires regular and predictable attendance in office.
- Hours may include evening hours, weekends, and some holidays required to meet deadlines.
- Ability to read and comprehend instructions, correspondence, and memos.
- Ability to add, subtract, multiply and divide.
- Ability to calculate figures and amounts such as discounts, interest, commission, proportions, percentages, area, circumference, and volume.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Responsibilities
- Perform reconciliations of various accounts
- Prepare and record monthly journal entries
- Ensure G/L activity is posted in the proper period and to the proper account
- Learn to how to operate and locate information in Avid, our AP software
- Be a backup and provide review support for Concur, our employee expense reporting system
- Reconcile and clear out balances in our various clearing accounts as needed
- Analyze cash activity and other transactions for real estate/holding companies to record entries needed to produce balance sheet and income statement for those entities
- Assist with the monthly close process
- Prepare and maintain accruals throughout the year
- Assist with 1099 reporting at the end of the year
- Maintenance and clean up of various subledgers
- Any other one-off, ad-hoc analysis requests from Management
- Must be detail orientated and able to process items with a high level of accuracy
- Should show initiative, ask questions and identify opportunities for improvement
- Interact with management and other departments
- Maintain an organized, clean and safe work area
- Participate in required training
- Follow Safeguards rules and regulations
- Demonstrate the Company's Core Values
- Comply with Company policies and procedures
- Observe all Federal, State, Local and Company safety rules and regulations in the performance of duties
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
