Accounts Payable and Cash Specialist

Thermacell Repellents, Inc. • Bedford, MA

just now • Hybrid

About The Position

Thermacell Repellents, Inc. is on a mission to liberate people who love the outdoors from the harmful effects of insects. Thermacell makes the world’s leading zone mosquito repellent, using our proprietary technology to create a zone of scientifically proven protection up to 20ft so people and pets can enjoy their time outdoors.

Founded in 1999 and based outside of Boston in Bedford, Massachusetts, Thermacell has an ever-expanding product line and is trusted by over 6 million consumers worldwide to provide protection for outdoor events from backyard nights to rugged camping weekends. We aim to change the way people repel insects, through our award-winning products, disruptive innovation, and expanding distribution across multiple retail & e-comm channels in over 30 countries across the globe.

Thermacell is a wholly owned subsidiary of a privately held global consumer products company and operated independently. Thermacell is home to 125+ full-time employees across three U.S. hubs — Bedford, MA (Corporate Headquarters), Buford, GA (Manufacturing & Distribution), and Hampton, FL (Science & Research Center) — and is expanding its footprint in the UK & Europe.

ROLE PURPOSE:
The Accounts Payable and Cash Specialist is responsible for ensuring accurate, timely, and compliant processing of accounts payable transactions, and related activities including posting daily cash transactions. This role serves as a subject-matter expert within the AP function, handling complex invoices, vendor issues, reconciliations, and month-end close support. The position partners closely with Accounting, Procurement, and internal stakeholders to maintain strong internal controls, support financial close, and continuously improve AP processes in a fast-paced, growing environment.

Requirements

• Minimum of 3+ years of progressive experience in accounts payable and cash management
• Demonstrated experience with three-way matching in a high-volume AP environment
• Strong Excel and Microsoft Office skills
• Experience with ERP systems; NetSuite preferred
• Experience with Concur or similar expense management tools
• Strong understanding of accounting controls and cash management best practices
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision
• Strong attention to detail, analytical thinking, and problem-solving skills
• Clear communicator with a service-oriented mindset and ability to partner cross-functionally

Responsibilities

• Process, review, and post vendor invoices accurately and timely in accordance with company policies and GAAP.
• Handle more complex invoices, coding scenarios, and discrepancies, exercising judgment and independent problem-solving.
• Monitor invoice approval workflows and follow up with approvers to ensure timely processing.
• Maintain vendor master data, including setup, updates, banking changes, and compliance documentation (e.g., W-9s).
• Prepare and support weekly payment runs (ACH, wire, and check), ensuring accuracy and proper authorization.
• Respond to vendor inquiries and resolve payment issues professionally and efficiently.
• Post and reconcile daily cash receipts and disbursements in NetSuite.
• Initiate domestic and international ACH and wire transfers in compliance with approval requirements.
• Reconcile bank accounts and resolve reconciling items.
• Perform monthly reconciliations of AP-related balance sheet accounts and research/resolving variances.
• Support month-end, quarter-end, and year-end close activities, including accruals and supporting schedules.
• Review vendor statements and ensure open items are addressed timely.
• Annual 1099 preparation and reporting, as applicable.
• Review and process employee expense reports and corporate card transactions in accordance with company policy in Paylocity and Concur.
• Support uploads and postings to the general ledger and assist with reconciliation activities.
• Adhere to internal controls and support audit requests by providing documentation and explanations.
• Identify process inefficiencies, control gaps, or recurring issues and recommend improvements.
• Assist with maintaining and updating AP procedures and documentation.
• Partner with internal teams (Accounting, Procurement, Operations) to resolve invoice and payment issues.
• Act as a go-to resource for AP questions, system guidance, and process clarification.
• Provide informal guidance and knowledge sharing to other finance team members, as needed.

Benefits

• Compensation for this position will include a competitive base salary ($52,900-$75,300) and an Annual Target Bonus opportunity.
• Paid time off for this position will consist of accrued vacation at a competitive level, along with 11 Holidays and a day off for your Birthday!
• 40 hours of wellness time is also available on your first day of employment.
• Additionally, a company shutdown period is offered for one week between Christmas and New Year’s Day where the majority of business operations pause, and employees are encouraged to rest and recover together.
• Additionally, you will have access to a variety of additional benefits such as vision, supplemental life, critical illness, Medical Flexible Spending Account, Dependent Care Flexible Spending Account, accident, SecureSave savings account, Employee Assistance Program, product benefit, wellness benefit, financial coaching and pet insurance for your furry family members!
• You will be eligible for the employer 401K match up to 4% after completing one year of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees