Exhibitor Services Specialist - Event Site Location Support

Shepard Exposition Services•Baltimore, MD

37d•Onsite

About The Position

The Event Site Location Support Exhibitor Services Specialist provides on-site exhibitor support during trade shows and events nationwide. This role is customer-facing and operationally focused, assisting with order entry, logistics coordination, troubleshooting, billing, and real-time service resolution. Responsibilities include accurate data processing, empathetic problem-solving, and advocating for exhibitor needs during high-traffic, high-pressure environments. Frequent travel is necessary for the position, and working overtime, nights, weekends and some holidays are required. Candidates for this role can be based in the following metro areas: Baltimore, MD, Orlando, FL, Houston, TX, or Las Vegas, NV.

Requirements

1–3 years of customer service experience, preferably in trade shows, events, or logistics
Strong verbal and written communication skills; capable of translating complex information clearly
Proficient in Microsoft Office; advanced Excel and Salesforce experience preferred
Exceptional organizational and time management abilities, especially in high-pressure environments
Demonstrated ability to resolve problems independently and with empathy
Comfortable with travel requirements (30% and above) and extended work hours during events
Position requires overtime, including evenings, weekends and holidays
High School Diploma required
Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork

Nice To Haves

college coursework or degree preferred

Responsibilities

Serve as a primary point of contact for exhibitors at show sites, delivering front-line support across a range of services
Manage face-to-face, phone, and email inquiries with professionalism, accuracy, and empathy
Provide proactive, consultative guidance to exhibitors regarding service options, pricing, and logistical best practices
Support exhibitors through on-site order entry, product and service education, and troubleshooting
Calculate and communicate material handling and outbound shipping charges
Enter exhibitor data, order updates, and billing information accurately in Salesforce and related systems
Pack and unpack show site equipment, maintaining clean and organized service desk and supply inventory
Perform service desk functions including real-time order processing, payment collection, and invoice auditing
Communicate complex logistical requirements in accessible, customer-friendly terms
Ensure data accuracy, timely reporting, and compliance with company SOPs throughout the event lifecycle
Collect feedback to improve service delivery and collaborate with internal teams for issue escalation or resolution
Demonstrate adaptability, composure, and collaboration during live event operations
Perform the department’s internal and on-site event support functions as outlined which may involve traveling to event sites nationwide as scheduled.
Act as a responsible ESOP owner by making decisions that benefit the client and company daily
Provide exceptional internal and external customer service in accordance with Shepard’s Blue Diamond Customer Service Program