Executive & Team Administrator

Bluefish AI • New York, NY

7d • Hybrid

About The Position

We’re seeking a highly organized, proactive, and resourceful Executive & Team Administrator to support our executive team and the company. In this role, you’ll be a critical partner, ensuring day-to-day operations run smoothly while helping leadership and the company stay focused and effective. You’ll thrive here if you’re sharp, solutions-oriented, and excited about building from the ground up in a high-growth environment.

Requirements

• 4+ years of experience supporting C-level executives; startup or tech experience strongly preferred
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• High emotional intelligence, with the ability to anticipate needs and read between the lines
• Proficiency with modern tools (e.g., Microsoft Office, Slack, Teams, etc.)
• Comfortable in a fast-paced, constantly evolving environment
• NYC-based or willing to commute regularly to our NYC office (hybrid work environment)

Nice To Haves

• Experience supporting fundraising, investor relations, or board communications
• Passion for tech, startups, and entrepreneurial environments
• Event coordination or operations experience

Responsibilities

• Provide high-level administrative support to the CEO and executive team, including calendar management, travel coordination, and meeting logistics
• Work closely with Chief of Staff and Business Operations team to ensure lock step support for the executive team and company
• Manage and prioritize incoming requests, ensuring timely follow-ups and efficient workflows
• Support office operations, team culture initiatives, and cross-functional coordination as needed
• Lead new hire onboarding with hiring managersincluding purchasing assets, day one coordination, etc
• Help build and refine executive-level processes, systems, and documentation
• Maintain strict confidentiality and handle sensitive information with integrity

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed