Executive Support Specialist

INDUS GROUP INC • City of Rochester, NY

3d

About The Position

We are seeking a highly organized and proactive Executive Support Specialist to provide exceptional administrative and operational support to our Executive Team. This role is ideal for someone who thrives in a fast-paced environment, demonstrates strong attention to detail, and enjoys helping leaders operate efficiently and effectively.

Requirements

• An understanding of (or experience in) administrative, executive support, or office coordination roles.
• Ability to communicate verbally and in writing, effectively.
• High level of professionalism and confidentiality.
• Excellent time management with the ability to prioritize work effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong attention to detail and ability to work independently.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide daily administrative support to executive leadership.
• Prepare correspondence, reports, meeting materials, and presentations.
• Assist with project coordination, tracking deadlines, and supporting departmental initiatives.
• Serve as a professional point of contact for internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with professionalism.
• Gather information from team members and summarize progress for leadership.
• Support data entry, basic research, and preparation of executive summaries.
• Perform general administrative duties to enhance department workflows and productivity.
• Help manage task lists and ensure deadlines are not overlooked.
• Other duties as assigned.

Benefits

• Opportunity to grow within a dynamic, expanding company.
• Supportive leadership and collaborative team culture.
• A role where your contributions genuinely make an impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees