Executive Support Specialist

Trading Technologies•New York, NY

1d•$55,000 - $65,000•Hybrid

About The Position

The Executive Support Specialist provides high-quality administrative and operational support to the CxO and, over time, a broader group of Leadership Team members. Reporting to the Corporate Projects, Events & Executive Support Manager, this is an excellent entry-level opportunity for an organised and proactive individual looking to build a career in executive operations and corporate events within a fast-paced, global fintech company.

Requirements

1–3 years of experience in an administrative, executive assistant, or operations coordination role (internship experience considered).
Strong organisational skills with exceptional attention to detail.
Proficiency in Microsoft Office Suite and Google Workspace.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion and professionalism.
Proactive, resourceful, and able to manage competing priorities in a fast-paced environment.
Willingness to work extended hours as required for events

Nice To Haves

Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm.
Familiarity with project management tools such as Jira, Confluence, or Asana.
Experience supporting a fast-growing, global organisation.

Responsibilities

Manage and maintain the leadership team/CxO's calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials.
Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives.
Prepare, review, and submit expense reports accurately and on time.
Draft, proofread, and format correspondence, presentations, and documents to a high standard.
Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate.
Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.
Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager.
Support post-event administration including feedback collection, budget reconciliation, and documentation.
Assist in tracking project milestones and action items for integration and other corporate workstreams.
Prepare meeting agendas, take minutes, and follow up on action items as directed.
Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function.

Benefits

Medical, Dental, and Vision insurance
Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
401(k) retirement plan
Pre-tax transit and parking benefits
Enjoy the best of both worlds: the energy and collaboration of in-person work, combined with the convenience and focus of remote days. This is a hybrid position requiring three days of in-office collaboration per week, with the flexibility to work remotely for the remaining two days. Our hybrid model is designed to balance individual flexibility with the benefits of in-person collaboration, enhanced team cohesion, spontaneous innovation, hands-on mentorship opportunities and strengthens our company culture.
22 days of Paid Time Off (PTO) per year, with the option to roll over unused days.
One dedicated day per year for volunteering.
Two professional development days per year to allow uninterrupted professional development.
An additional PTO day added during milestone anniversary years.
Robust paid holiday schedule with early dismissal.
Generous parental leave for all parents (including adoptive parents).
Budget for tech accessories, including monitors, headphones, keyboards, and other office equipment.
Backup child and pet care, as well as tutoring services.
Milestone anniversary bonuses.
Stipend and subsidy contributions toward personally-owned cell phones
Contributions for gym memberships and health/wellness initiatives.
Discounted healthcare premiums.
Healthy meal delivery program subsidies.