Executive Administrative Support Specialist

Arizona State University•Tempe, AZ

17h•$70,000 - $75,000•Onsite

About The Position

The Executive Administrative Support Specialist provides high-level scheduling, coordination, and decision-support for the Office of the President. Reporting to the Deputy Director, this role manages scheduling logistics, correspondence, and office resources while maintaining discretion, professionalism, and attention to detail. This position also provides backup support to senior scheduling staff to ensure continuity within the Office of the President.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
3-5+ years of experience in administrative support, executive assistance, or high-volume office operations.
Demonstrated ability to manage high-volume, time-sensitive requests with accuracy and discretion.
Strong organizational, communication, and judgment skills.
Proven ability to handle confidential information with professionalism.
Ability to prioritize tasks, adapt to changing priorities, and work under pressure.

Nice To Haves

Bachelor’s degree required or equivalent professional experience.
Experience in higher education or a mission-driven organization.
Experience supporting senior executives or public-facing leaders.
Familiarity with scheduling software, media coordination, and office operations

Responsibilities

Scheduling & Day-of Support Provide day-of support for the President’s schedule, ensuring meetings and engagements run on time with all participants present.
Manage same-day scheduling changes and rapid rescheduling in response to evolving priorities.
Manage scheduling for media interviews, videotaping requests, and other public-facing engagements.
Coordinate meetings with legislative and elected officials in accordance with institutional protocol.
Planning & Calendar Management Develop and execute scheduling plans for annual and recurring presidential meetings and engagements.
Maintain assigned personal and recurring appointments for the President with discretion and confidentiality.
Maintain president’s spring teaching schedule, liaising with TA’s Assists the executive director and deputy director with management of a complex schedule while developing solutions to intricate scheduling conflicts.
Operational Continuity Perform opening duties for presidential suite Provide cross-coverage and operational support during peak periods or staff absences, including support for travel-related scheduling, athletics, and family-related engagements as assigned.
Ensure accuracy, follow-through, and execution of calendar commitments in collaboration with the Office of the President team.
Prepare advance briefing materials for president relative to scheduling assignments.