Executive Support Specialist

Future Tech Enterprise, Inc.•Fort Lauderdale, FL

13d•Onsite

About The Position

The Executive Support Specialist will directly support the Vice President, Corporate Strategy in managing sales pursuits, customer interactions, operational processes, and internal coordination. This individual will act as an extension of the VP, ensuring sales activities are organized, documented, and executed efficiently. The ideal candidate brings strong organizational skills, excellent written communication, and experience in IT services or technology-driven environments. This full-time position is on site at our Fort Lauderdale Headquarters. Work hours are Monday – Friday, 8:30a – 5:30p Eastern time. Our benefit offerings include Medical, Dental and Vision Insurance; 401k with company match and PTO. This position has responsibilities that include working with a government contractor; therefore, U.S. citizenship is required.

Requirements

Bachelor’s degree in Business Administration, Communications, Marketing, or a related field.
3–5 years of experience in executive support, sales operations, or a similar role.
Experience working in IT services, SaaS, or technology-driven environments.
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
Ability to build and analyze Excel reports, including pivot tables and data dashboards.
Experience with CRM platforms (e.g., Salesforce, HubSpot, or similar).
Exceptional written and verbal communication skills, including the ability to draft executive-level correspondence.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
High attention to detail, especially when preparing documents, presentations, and customer-facing materials.
Ability to act as an extension of senior leadership with a high degree of professionalism and discretion.
Strong problem-solving skills and the ability to anticipate and proactively address needs.
Comfortable collaborating with cross-functional teams (delivery, marketing, finance, technical).
Ability to learn and maintain understanding of a technical services portfolio to support sales conversations.
This position has responsibilities that include working with a government contractor; therefore, U.S. citizenship is required.

Nice To Haves

Experience supporting sales teams or executives in fast-paced environments.
Background in preparing proposals, RFP responses, or sales enablement materials.
Understanding of sales pipeline management and forecasting.
Ability to synthesize complex information into concise summaries and presentations.

Responsibilities

Sales Pursuit Support Assist the VP of Corporate Strategy with new business pursuits, including preparing materials, coordinating internal resources, and tracking progress.
Operational & Administrative Support Manage schedules, customer meetings, and follow-ups; ensure the VP is prepared with agendas, briefs, and documentation.
Content & Presentation Development Create high-quality PowerPoint decks, executive summaries, status reports, and customer-facing materials.
Data & Reporting Build Excel reports and pivot tables; maintain deal pipelines, forecast reports, and internal dashboards.
Communication Draft professional communications, including emails, proposals, meeting notes, and internal updates.
Cross-Functional Collaboration Partner with delivery, marketing, finance, and technical teams to gather information for proposals and sales materials.
Service Portfolio Understanding Develop and maintain knowledge of the company’s IT services portfolio to support effective sales conversations and materials.