Executive Support & Office Manager
About The Position
As Executive Support & Office Manager , you will serve the ministry by managing day-to-day operations, office administration, and project support for Integrity Music. This role provides high-level support to multiple executives on the leadership team, while also overseeing office operations, facilities, reception, and following security-related procedures. The position acts as a primary point of contact for internal and external customers, representing Integrity Music professionally and proactively addressing needs, communications, and special projects while promoting organizational culture through professional interactions and positive workplace practices.
Requirements
- Associate's Degree required; Bachelor's Degree in Business Administration, Communications, or related field strongly preferred.
- Minimum 3-7 years in administrative or office management role supporting executive leadership.
- Must have experience coordinating small to medium-sized projects and managing confidential information.
- Experience in office management, facilities, and security procedures required.
- Ability to work in office Monday - Friday 8AM to 5PM
Nice To Haves
- Exposure to the Christian Publishing or Worship Music industry is strongly preferred.
Responsibilities
- Provide high-level administrative support to multiple executives, managing workflows, priorities, and communications to maximize executive effectiveness.
- Act as a trusted liaison and representative for leadership, handling confidential and sensitive matters with discretion and professionalism.
- Manage complex, global calendars and coordinate meetings across time zones, preparing agendas, materials, and tracking follow-up actions.
- Plan and coordinate domestic and international travel, ensuring all itineraries, documentation, and expense reports are accurate and timely.
- Support alignment and communication across departments, maintaining continuity during organizational change or growth.
- Plan and manage executive and company-wide meetings and events, including logistics, minutes, and action item follow-up.
- Develop and maintain efficient processes, systems, and standards to improve operational effectiveness and accountability.
- Track and report on special projects, providing insights, updates, and recommendations to senior leadership.
- Oversee daily office operations to ensure a safe, professional, and well-equipped work environment.
- Manage facilities, reception, security, mail, supplies, and vendor relationships, ensuring smooth office administration.
- Coordinate purchasing, equipment maintenance, and contract management, maintaining accurate financial and operational records.
- Support HR onboarding and engagement efforts, preparing workspaces, coordinating orientation logistics, and planning internal events and town halls.
- Cheerfully assist with special projects and other duties as assigned
Benefits
- Medical Plan: HDHP w/ HSA (All Staff) or Direct Primary Care Option (Colorado Employees Only)
- Dental Plan
- Vision Plan
- 401(k) w/ Company Match ($0.50 on the $1 up to 10% of eligible compensation)
- Basic and Voluntary Life Insurance Options
- Long-Term Disability
- Short-Term Disability
- Voluntary Accident
- Life Assistance Plan
- Adoption Benefit
- Benevolence Fund
- Service Recognition Leave
- Volunteer Days
- Holidays
- Vacation Time
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
