Executive Support and Project Coordinator

Prudential Financial • Newark, NJ

2d • $76,000 - $125,400 • Hybrid

About The Position

Reporting directly to the Chief Strategy Officer responsible for managing and leading the development and execution of the strategic roadmap and strategy for Prudential, this role serves as the “front-door” to all external and internal requests for and activities of a senior-level executive. The successful candidate will provide high-level administrative support, including SVP-directed projects, create executive level ready PowerPoints and documents, US based and international travel arrangements, meeting scheduling and expense reporting. They will also manage external relationships and demands. Utilizing high-level of functional knowledge in multiple disciplinary areas, this individual works independently to resolve highly complex challenges and/or design back office operational procedures. This role requires a high degree of discretion and judgement as well as masterful diligence. This challenging and high-profile position within the organization will interface with all members of the department’s senior management team and senior executives across and outside the enterprise. This position requires an ability to effectively manage confidential information and demonstrated integrity and professionalism.

Requirements

• Proven ability to work in and succeed in a fast-paced and ever-changing environment.
• Track of exceptional support for senior most-level executives
• Strong communication skills, both written and verbal
• Advanced PowerPoint and MS Office suite of skills including data visualization skills.
• Exceptional people skills with the ability to build relationships internal and externally.
• Demonstrated initiative-taking approaches to problem-solving with strong decision-making capability.
• Forward thinking, actively seeking opportunities for improvement and proposing solutions.
• Strong organizational skills with meticulous attention to detail
• Ability to establish and successfully navigate networks internally and externally.
• Demonstrate ability to operate in a team environment, working with other administrative and professional staff.
• Possesses a high-level of initiative and ability to anticipate issues.
• Proactive in providing realistic and potential solutions, and making precise, accurate and timely judgements.
• Ability to work independently and manage his/her workload (and the work of others) under deadlines.
• At least fifteen years of executive assistant experience supporting senior level executives.
• Prior experience working in a corporate atmosphere is desirable.
• The role will be Hybrid out of the Newark NJ location and requires flexibility.

Responsibilities

• Serves as department’s principal point of contact for senior-most leaders internal and external to Prudential.
• Manages calendars for principals including prioritization of meetings
• Manages relationships with executive assistant and office management teams both internally and externally; manage relationships with Office of the CEO and other external CEOs/ Executives
• Plan and schedule various high-level meetings with internal executives including Prudential’s leadership team.
• Utilizes storytelling and visualization skills to develop Board and executive leadership team ready PowerPoints from provided notes, including expansion of content writing and formatting.
• Coordinates domestic and internal travel arrangement and itineraries.
• Prepare, submit, and track expense and travel vouchers.
• Answer and screen incoming calls or requests and manage as appropriate.
• Screen, route, and prioritize email and other written correspondence.
• Provide advance-level editing for several types of high-level meetings.

Benefits

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed