Project Support Coordinator

United Integrated Services (USA) Corp.•Phoenix, AZ

2d•Onsite

About The Position

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination. This is a full-time onsite position located in North Phoenix, AZ (85027). Summary: The Project Support Coordinator will be responsible for assisting the QA/QC team with administrative tasks and procedures. You will support in maintaining accurate documentation for QA/QC procedures for ongoing construction projects, coordinate with various stakeholders on project specifications, safety regulations, inspection processes, etc. In this role, you will provide administrative support to the QA/QC team where the need seems fit.

Requirements

High School diploma/GED. Bachelor’s degree in business Admin, Construction Management, or a related field.
1+ years of administrative support experience, in QA/QC preferred.
Strong knowledge of office administrative needs, ability to assist team members in a timely manner.
Familiarity with construction methods, quality control standards and industry practices.
Familiarity with quality management systems, inspection procedures, and regulatory standards.
Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Excel skills are a must.
Experience with Document control
Excellent organizational and time management skills. Highly detail-oriented.
Ability to act with integrity, professionalism, and confidentiality.
Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
Ability to work in a construction site environment (trailer office).
Excellent verbal and written communication skills in English.
Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Nice To Haves

Experience or familiarity in Smartsheet is a plus.
Ability to learn and master Smartsheet/ACC/Viewpoint etc.
Experience with ACC Autodesk Construction Cloud is a plus
Experience with commercial construction projects, particularly large-scale developments.

Responsibilities

Assist in maintaining accurate records of quality inspections, permits, testing reports and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.
Schedule and plan meetings and appointments, create a master schedule for all team members.
Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.
Maintain daily log of job site occurrences.
Organize office and assist associates in ways that optimize procedures.
Sort and distribute communications in a timely manner.
Assist the leaders with the invoice, payment control and all administrative related tasks.
Work with safety teams to ensure compliance with safety protocol and guidelines.
Support internal and external quality audits and prepare necessary documentation.
Identify areas for improvement in QA/QC processes and recommend solutions to enhance the overall quality of construction deliverables.
Ability to create, maintain, manage and administer Smartsheet.
Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
Other responsibilities as assigned.