Executive Support Administrator

Perry's Ice Cream•Akron, NY

About The Position

Executive Support Administrator This is a part-time position with flexible M-F schedule ranging 16-24 hours per week. Reports To : Executive Vice President Classification : hourly, non-exempt Department : Administrative GENERAL STATEMENTOF DUTIES: This position serves as an administrative support resource for the Executive Vice President and operations leaders. Responsibilities include general correspondence & presentation materials, coordination of travel reservations and itineraries, visitor meeting arrangements, internal communications, facilitating the donation request and fulfillment process and product sample coordination when requested. Also coordinates/supports company events and/or celebrations including administration of the team member service award program. Utilizes MS Excel to create and enhance reporting to support Executive Vice President, operations leaders and corporate teams. Manages various 2035 corporate sustainability goal teams, including associated reporting. Support the production of safe, high-quality products and team member safety. Essential Duties include, but are not limited to: Prepare general correspondence and maintain electronic and paper filing systems Proactively seek out ways to streamline administrative processes. Anticipates needs, gathers information, and offers assistance/recommend solutions whenever a need arises. Plan & organize meetings and special events including reservation and invitations, agendas, refreshments, internal announcements, and clean-up. Coordinate schedules, appointments, travel itineraries and plant tours; assemble and distribute materials in advance. Assist with presentations content and design. Keeps up to date with company technology to support uninterrupted workflow and successful meeting presentation needs. Coordinates EVP's community/volunteerism commitments. Coordinates Ice Cream 101 class meeting times, updates curriculum as needed, prepares class binders and graduation certificates. Serve as an internal liaison for corporate charitable events and fundraisers; promote internally, solicit volunteers, coordinate product, cash, equipment, and ad support. Oversee the donation request and fulfillment process for team members and 501(c)(3) organizations. Serve as primary intake and evaluator, review and research requests, and present recommendations to the Community Support Team. Communicate decisions, fulfill approved requests, and track details for periodic performance reporting. Acts as lead/program manager for corporate teams such as the 2035 Community Support, Waste and Water teams. Performs similar functions for ad hoc and shorter term

Responsibilities

Prepare general correspondence and maintain electronic and paper filing systems
Proactively seek out ways to streamline administrative processes.
Anticipates needs, gathers information, and offers assistance/recommend solutions whenever a need arises.
Plan & organize meetings and special events including reservation and invitations, agendas, refreshments, internal announcements, and clean-up.
Coordinate schedules, appointments, travel itineraries and plant tours; assemble and distribute materials in advance.
Assist with presentations content and design.
Keeps up to date with company technology to support uninterrupted workflow and successful meeting presentation needs.
Coordinates EVP's community/volunteerism commitments.
Coordinates Ice Cream 101 class meeting times, updates curriculum as needed, prepares class binders and graduation certificates.
Serve as an internal liaison for corporate charitable events and fundraisers; promote internally, solicit volunteers, coordinate product, cash, equipment, and ad support.
Oversee the donation request and fulfillment process for team members and 501(c)(3) organizations.
Serve as primary intake and evaluator, review and research requests, and present recommendations to the Community Support Team.
Communicate decisions, fulfill approved requests, and track details for periodic performance reporting.
Acts as lead/program manager for corporate teams such as the 2035 Community Support, Waste and Water teams.
Performs similar functions for ad hoc and shorter term