Executive Secretary

Las Vegas•Las Vegas, NV

13d

About The Position

We are seeking a highly organized, proactive, and discreet Executive Secretary to provide top-tier support to the Owner and Executive Leadership Team. This role requires someone who thrives in a dynamic environment, excels at managing priorities, and is passionate about keeping operations running smoothly behind the scenes. The ideal candidate is a strong communicator, skilled planner, and dependable partner who can anticipate needs and execute with precision.

Requirements

Proven experience in an administrative or executive assistant role supporting senior leadership.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong verbal and written communication skills.
Excellent organizational and multitasking abilities.
Skilled in taking accurate notes and preparing meeting summaries.
Flexible, dependable, and able to adapt in a fast-paced environment.
Collaborative team player with a proactive, solutions-oriented mindset.

Responsibilities

Answer and screen phone calls; relay accurate messages to the Owner and executives.
Manage complex calendars, schedule meetings, and coordinate domestic and international travel.
Prepare high-quality reports and documents with accuracy and professionalism.
Anticipate the needs of executives and proactively offer support.
Prioritize and manage incoming requests and communications.
Handle confidential and sensitive information with the utmost discretion.
Track project deadlines and ensure timely follow-ups on action items.
Support internal team communications and help coordinate company events.
Perform general administrative duties such as filing, document organization, and reporting.
Take ownership of special projects and ensure successful execution.