Executive Secretary

The University of Utah • Salt Lake, UT

2d

About The Position

Provides secretarial and administrative office support to laboratory manager and department. Performs a variety of clerical duties in accordance with specific instructions and established work procedures, typically under supervision. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature.

Requirements

• High school diploma or equivalency required.
• Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Nice To Haves

• Knowledge of business writing preferred.

Responsibilities

• Provide administrative support to laboratory director and the department
• Prepare and send correspondence to TAs and laboratory clients regarding rates, training requirements, and scheduling.
• Schedule and arrange meetings and training sessions for lab director and technicians
• Establish and maintain spreadsheets, document templates for operating procedures, requests, etc.
• Audit and coordinate entry requests and approvals
• Assist with website content management
• Order, maintain, and restock supplies for laboratories
• General office support such as handling mail, answering calls, processing mail and greeting/directing visitors
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees