Executive Secretary Administrative Assistant

Viderity Inc. • Alexandria, VA

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About The Position

Executive Secretary Administrative Support will focus on drafting, editing, and managing official correspondence, agency-wide policies, and issuances. The contractor will maintain style guides aligned with NSF branding, develop and document standard operating procedures, and manage organized document libraries. This role ensures consistency, clarity, and compliance across internal and external communications while supporting leadership with high-quality written materials that meet federal plain language and Section 508 requirements.

Requirements

• Proven experience as a Proposal Processing Administrative Support or in other similar position.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office.
• Exemplary planning and time management skills
• Strong written and verbal communication skills
• Conduct research using internal sources in order to write and edit content.
• Gather, develop and check accuracy of information by coordinating with the meeting lead and subject matter experts and program officials.
• 3-5 years of experience distilling complex and/or technical subjects into plain language for a diverse range of audiences.
• Bachelors Degree and Public Trust security clearance required.

Responsibilities

• Draft and edit of correspondence and official issuances for internal and external distribution.
• Maintain a style guide that aligns with the NSF brand.
• Draft, review, and edit agency wide policies, memos, and other documents.
• Develop and document standard operating procedures.
• Maintain and organize document libraries.
• Accurately enter information into databases/tracking systems.
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
• Draft email responses and general correspondence on behalf of the client.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level