Executive Project Coordinator

LIV Golf•New York, NY

32d

About The Position

This role sits at the center of the CEO and Chief of Staff's operating rhythm - ensuring the right information flows at the right time, meetings are well-prepared and purposeful, and leadership stays several steps ahead. The Executive Operations Manager & Administrative Assistant will be responsible for managing executive workflows, calendars, communications, and key leadership forums that drive organizational alignment and velocity.

Requirements

Operational excellence and ability to run complex, fast-moving rhythms with precision.
Exceptional written and verbal communication skills, with a knack for executive-level storytelling and clarity.
High judgment and discretion with sensitive information.
Proven strength in prioritization and time management.
Ability to anticipate needs and solve problems before they surface.
Strong presentation-building skills (PowerPoint or Google Slides) and comfort working with strategic content (data, narrative, and visuals).
Ability to work fluidly across functions, time zones, and stakeholders.
Comfortable managing executive-level expenses and financial reconciliations with accuracy and confidentiality.

Responsibilities

Manage and maintain the operating cadence for the Chief of Staff, including leadership forums, external partner engagements, board prep, and key internal communications.
Own the planning, preparation, and follow-through of executive meetings, ensuring agendas, pre-reads, and outcomes are clear and well-documented.
Anticipate upcoming priorities, proactively coordinating stakeholders and materials ahead of deadlines.
Oversee a dynamic and fast-moving calendar across multiple time zones, ensuring the Chief of Staff is fully set up for every engagement.
Coordinate complex travel schedules and logistics with precision and minimal friction.
Manage and submit expenses on behalf of the Chief of Staff, ensuring accuracy, timeliness, and proper tracking.
Support the drafting, editing, and distribution of executive communications, including leadership updates and internal news.
Build and manage presentation materials and briefing decks for board, investors, and partner meetings, ensuring quality and consistency.
Maintain a library of key facts, narratives, and data points to prepare executives for strategic conversations.
Drive cross-functional follow-up on key decisions and initiatives, ensuring actions are completed and timelines are met.
Support special projects for the Chief of Staff and CEO, including leadership summits, major events, and strategic initiatives.
Partner with executive assistants, department leads, and strategy teams to ensure alignment across the organization.
Lead a team of executive assistants and help drive enhanced performance from the administrative assistants across the business.
Act as an extension of the Chief of Staff - trusted to represent priorities, filter information, and drive clarity.
Operate with discretion, sound judgment, and exceptional attention to detail.
Build strong relationships across the organization to ensure smooth communication and execution.