Executive Project Administrator

Kansas Asphalt•Bucyrus, KS

About The Position

The Executive Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures that projects are organized, deadlines are met, communication flows effectively, and leadership is equipped with everything needed to achieve strategic goals.

Requirements

Associate or bachelor’s degree preferred.
2–4 years of experience in administrative, project coordination, or executive support roles.
Strong organizational and time-management skills with the ability to prioritize multiple tasks.
Excellent written and verbal communication abilities.
High attention to detail and accuracy.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new software.
Ability to work independently and proactively in a fast-paced environment.
Strong problem-solving skills and the ability to anticipate needs.
Professional demeanor and strong interpersonal skills.

Nice To Haves

Experience in project coordination, construction management, executive support, or related roles preferred.

Responsibilities

Coordinate and manage executive-level projects, ensuring timelines, deliverables, and objectives are met.
Serve as the primary point of contact between executives, internal teams, and external partners.
Prepare reports, meeting materials, presentations, and project documentation.
Track project progress, identify potential risks or delays, and escalate issues when necessary.
Schedule and coordinate meetings, conference calls, and events for executive leadership.
Maintain organized project files, documentation, and task lists.
Assist with strategic planning by gathering data, conducting research, and compiling information.
Monitor deadlines and follow up with teams to ensure completion of assigned tasks.
Manage incoming communications, prioritize requests, and respond on behalf of executives when appropriate.
Support budgeting activities by tracking expenses, preparing summaries, and assisting with financial documentation.
Uphold confidentiality and handle sensitive information with discretion.
Perform additional administrative and operational duties as assigned.