Executive Assistant

Amber Interiors Inc•Calabasas, CA

6h•$80,000 - $95,000•Onsite

About The Position

The Executive Personal Assistant provides seamless support to the Executive Team, blending professional executive assistance with personal, lifestyle, and household management. This hybrid role ensures day-to-day operations for both work and personal life run smoothly, helping executives stay organized, focused, and supported at every level. The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment. They anticipate needs, manage multiple priorities with discretion, and help executives maintain both productivity and balance.

Requirements

5+ years’ combined EA/PA experience, including direct support to a founder and/or C-level executive.
Proactive, adaptable, and able to thrive in a fast-paced, dynamic environment.
Highly organized with excellent time management and multitasking skills.
Strong written and verbal communication abilities.
Proficient in Google Workspace.
Discreet, reliable, and capable of handling sensitive information.

Responsibilities

Manage executive calendars with efficiency, prioritizing meetings and resolving conflicts.
Coordinate professional travel, including flights, accommodations, transportation, and dining.
Handle confidential communications and sensitive information with discretion.
Anticipate needs and proactively manage logistical and administrative details.
Act as a liaison across internal teams and external partners.
Manage corporate gifting, including sourcing, coordinating, and sending gifts for clients, partners, and key relationships.
Coordinate personal appointments and manage day-to-day admin, including mail, returns, travel documents, and online accounts as needed.
Source gifts, run errands, and handle light shopping.
Plan occasional dinners, gatherings, and home-hosted events as needed.
Plan family travel, dining, and experiences.
OVERSEE HOME VENDORS (CLEANERS, HANDYMEN, GARDENERS, CONTRACTORS) AND COORDINATE MAINTENANCE AND REPAIRS ACROSS PROPERTIES AS NEEDED.
OVERSEE VEHICLE LOGISTICS (MAINTENANCE, REGISTRATION, DETAILING) AS NEEDED.
Provide occasional support to the broader leadership team as needed.
Assist with ad hoc projects and priorities in support of the Executive Team.
Support the People Success Team as needed on various company initiatives and events.